Director of Auxiliary and Summer Programs

Basis-Independent-Schools; San Jose (CA); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Retirement match (Company match)

Medical/dental/vision insurance

FSA program

Tuition remission

Job summary

BASIS Independent Silicon Valley Upper School in San Jose seeks a Director of Auxiliary and Summer Programs to lead after-school and summer offerings, coordinate events, and oversee a busy program calendar.

You will partner with families, staff, and vendors, develop catalogs, manage budgets, and ensure smooth execution of all extracurricular activities on campus.

Qualifications

• Experience managing after-school and summer programs.
• Strong budgeting, analytical and organizational skills.
• Excellent communication and teamwork abilities.
• Ability to work evenings and weekends as needed.
• Must be able to obtain fingerprint clearance.

Responsibilities

• Oversee and grow after-school clubs, sports, and summer programs to engage the community and generate revenue.
• Coordinate vendor selection and manage program contracts.
• Develop seasonal auxiliary catalogs and manage staff for on-site camps.
• Communicate weekly updates to families and register students for programs.
• Manage school photo days, yearbook, events, and spirit gear coordination.
• Maintain the auxiliary program budget and track participation and financial impact.

Skills

Active platform

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Outlook

Job description

BASIS Independent Silicon Valley Upper School, a grades 6–12 private school, is seeking qualified candidates for a Director of Auxiliary and Summer Programsfor immediate hire!

What We're Looking For

As the Auxiliary Programs Director, you are responsible for managing the operational and programming needs for non-academic school activities including (but not limited to) after-school programs, such as clubs and sports, and summer programs. Additionally, your team, the Auxiliary Programs Department, will support community‑spirit building by collaborating on the design and/or execution of student, parent, and faculty/staff events, yearbook production, school photo days/senior portraits, and purchasing spirit gear/uniforms for clubs and teams. In this role, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast‑paced, entrepreneurial organization.

Your Primary Responsibilities

• Execute and enhance a comprehensive extra-curricular club, sport, and summer program that excites the community and generates revenue for the school:
• Evaluate the community demands of after school and summer programs
• Research after school and summer programs offered in the community
• Research and select vendors, considering internal faculty/staff as well as external vendors, for summer and after school programs
• Coordinate, market, and manage the after school and summer programs
• Design and maintain seasonal auxiliary course catalogs, including schedules
• Oversee the hiring and management of temporary summer help for on‑site summer camps
• Communicate about auxiliary courses and provide weekly updates to families via newsletters and meetings
• Register students for all auxiliary programs
• Purchase equipment for after school and summer programs
• Secure and manage payments for referees and transportation providers for sport games
• Coordinate and procure spirit wear for clubs and uniforms for sports teams, as necessary
• Manage academic and non‑academic competitions and bees (i.e. Spelling Bee, Geography Bee, etc.)
• Support yearly drama productions with any contract execution and affiliated payments, register cast and crew to participate, and facilitate ticket sales, as necessary
• Coordinate and manage school photo days, including senior portraits, and facilitate photo orders
• Support the operational aspects of field trip planning including logistics and safety, as necessary
• Develop and sell the yearbook by working with faculty, administrators, and students
• Initiate and/or support with internal student and faculty events -- ensure proper execution and be on‑site when needed
• Serve as a point of contact and subject matter expert for parents, students, faculty, staff and contractors:
• Handle all communication to school and outside vendors
• Manage external vendor relationships
• Establish/maintain affiliations with sports leagues (attending league meetings, schedule games, and complete any administrative tasks required by the leagues)
• Ongoing communication and collaboration with all departments and teams including Facilities, IT, Front Office, Academics, Student Affairs, and Admissions
• Maintain and accurately record the budget of the auxiliary programs
• Analyze student participation in activities and the financial impact of different activities
• Collect and process school fees
• Assist with building rentals and being on‑site when needed

Position Qualifications

• Experience working with the platform Active
• Experience with academic competitions such as USABO, AMC, Science Synopsys
• Experience driving and hitting revenue targets
• Possess superb organizational, budgeting, and analytical skills
• Have excellent communication skills
• Have a willingness to work as a team and cross‑departmentally
• Have a positive attitude and excitement for auxiliary programming!
• Be detail-oriented
• Have a growth mindset
• Have the ability to multi-task
• Have the ability to give presentations to students/families
• Have experience working with elementary students
• Candidates must have the ability to obtain a fingerprint clearance card.

Additional Qualifications

• Bachelor's degree
• Excellent interpersonal and customer service skills and a collaborative working style
• Ability to look at situations from several points of view and creatively problem‑solve on the fly
• Willingness to work evenings and weekends as needed
• Strong work‑ethic and desire to help wherever and whenever needed to make the school successful
• Must be a self‑starter and a supportive team player
• Excellent communication skills both verbal and written
• Passion for education
• Microsoft Office (Word, PPT, Excel/Excel Manager, Outlook) skills are essential
• Ability to work occasional evenings and weekends
• Experience with sales and team‑management preferred

Benefits:

BASIS Independent Schools offers a comprehensive benefits package which includes:

• Competitive salary dependent on education and experience.
• Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools.
• Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred.
• Three PPO medical plans to choose from, as well as dental and vision insurance.
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• An FSA option that allows for pre‑tax dollars to cover medical, dependent care, and transit.
• Student tuition remission for your children to attend our schools.