Admissions Coordinator (Temporary)

Heritage Oak Private Education; New York (NY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Company retirement match (50%)

Medical, dental and vision plans

FSA option

Tuition remission for children

Job summary

BASIS Independent Brooklyn Lower School is seeking a Temporary Admissions Coordinator to support the admissions team with logistics and oversee the entire admissions process at the Brooklyn Lower campus.

The role requires strong organizational skills, IT literacy, and the ability to manage events, communications and billing while maintaining confidentiality in a fast-paced, entrepreneurial school network.

Qualifications

• High school diploma required.
• Previous administrative experience.
• IT literate with Word, Excel, PowerPoint, email and Internet.

Responsibilities

• Manages admissions logistics and oversees the entire process.
• Coordinates information sessions, tours and events.
• Handles billing and materials for vendors.
• Drafts correspondence and reports for management.
• Maintains confidential materials and files.
• Arranges travel and supports departmental budgets.

Skills

Administrative experience

MS Office proficiency

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email & Internet

Job description

At BASIS Independent Schools, we believe students are capable of more than they can imagine, and that the most powerful education inspires them to think for themselves. With expert teachers, a thoughtfully designed curriculum, and a warm, welcoming culture, students grow into fearless and confident thinkers prepared to explore, question, and contribute with purpose. BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK–grade 12 private, secular schools, with 12 schools located in California, New York, Northern Virginia, and Washington State.

BASIS Independent Brooklyn Lower School, a grades PK–2 private school, is seeking qualified candidates for a Temporary Admissions Coordinator!

What We're Looking For

The Admissions Coordinator is responsible for supporting the admissions team with logistics and administrative details while overseeing the entire admission process and making sure it runs smoothly. As our Admissions Coordinator, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast-paced, entrepreneurial organization. You will drive results through a tireless work ethic, doing whatever is needed when it is needed, to enroll mission-appropriate students into our world-class program.

This is a temporary position with an anticipated end date of December 2026. This position will support both the upper and lower campuses, but will work at the BASIS Independent Brooklyn Lower campus.

Your Primary Responsibilities

• Manages and owns an important piece of the admissions process, which includes ensuring applicants submit all necessary application deliverables (transcripts, teacher recommendation letters and scheduled meetings including family meetings, playdates and entrance exams).
• Conducts comprehensive follow up on those who have registered for and attended Information Sessions, School Tours or other Admissions events. Keeps a log of all activity.
• Orchestrates event management including planning, setting up and tearing down of events. Purchases or orders refreshments and snacks for events. Ensures all materials are prepared for events, including required forms and admissions folders.
• Facilitates and processes billing (Marketing, Supplies, Events, etc.).
• Submits materials to vendors for production and ensures timely delivery of those materials (printouts, signs, etc.).
• May contact marketing media vendors to collect information, follow up on billing, and ask for proposals.
• General Management of administrative detail, keeping projects on schedule, printing and organizing materials.
• Updates and pursues delegated tasks to ensure progress to deadlines.
• Orders supplies to ensure availability when needed.
• Composes correspondence/reports as required in support of management team.
• Opens, handles or disperses mail.
• Keeps the team updated on new or changing priorities.
• Handles all inquiries within own capacity, directs inquiries outside capacity to Director or Associate Director.
• Routes calls as needed.
• Drafts response emails.
• Works well with confidential material and assures discreet handling of all business and communication.
• Arranges travel through internal or outside agents.
• Develops and maintains electronic and paper files.
• Understands, controls and ensures accuracy of budgets and expenditures.

Minimum Qualifications

• A high school diploma is required to work at BASIS Independent Schools.
• Previous administrative experience.
• IT literate and proficient in the use of Microsoft Word, Excel, and PowerPoint including reporting skills as well as e-mail and the Internet, are a must.

Preferred Qualifications

• Excellent writing and editing skills.
• Excellent organizational skills and ability to successfully manage detailed logistics and program operations.
• Self-starter and effective time manager.
• Strong communication, interpersonal, and relationship building skills.
• Comfortable in a fast-paced, high-energy, entrepreneurial environment.
• Must be comfortable with nontraditional work hours: evenings and some weekends (primarily for events, but also project-based) are a must.
• Prior experience in an educational organization or entrepreneurial environment.
• Able and willing to travel to schools out of state.
• Experience with children is preferred. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, will thrive in a fast-paced, achievement-oriented learning environment, and will be able to stand for long periods of time inside and outside of the building.

Benefits

• Competitive salary dependent on education and experience.
• Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools.
• Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred.
• Three PPO medical plans to choose from, as well as dental and vision insurance.
• An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit.
• Student tuition remission for your children to attend our schools.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.