Director of Administration

George Washington University; Washington (District of Columbia); On-site; USD 88,000 - 155,000; Full time

Job summary

An established university seeks a Director of Administration to oversee all administrative and operational activities within the EVP-CFO Organization. This full-time, on-site position is pivotal in managing the executive's calendar, leading administrative personnel, and enhancing operational efficiency. The ideal candidate will have strong leadership and organizational skills, along with the ability to work collaboratively with high-level executives. This role offers a unique opportunity to contribute to strategic projects and improve administrative processes, making a significant impact within the university's financial division.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Savings

Tuition Benefits

Qualifications

• 8 years of relevant experience or a Master's degree with 6 years of experience.
• Experience supporting senior leadership positions is preferred.

Responsibilities

• Manage administrative activities and workflows within the EVP-CFO Organization.
• Oversee the management of the EVP-CFO's calendar and travel arrangements.

Skills

Leadership

Organizational Skills

Communication Skills

Project Management

Problem Solving

Customer Service

Education

Bachelor's Degree

Master's Degree

Tools

Microsoft Office Suite

Project Management Software

Job description

I. JOB OVERVIEW

Job Description Summary:	Reporting directly to the Executive Vice President - Chief Financial Officer and Treasurer, this position works in full collaboration with the EVP-CFO leadership team to meet their priorities and goals. The Director of Administration manages all administrative and operational activities and workflows within the EVP-CFO Organization. This is a full-time, on-site position located at the GW Foggy Bottom Campus in Washington, DC. The primary duties of this position include: Oversees the management of the EVP-CFO's calendar, travel, and engagement with external committees. Directs and leads administrative personnel, to include direct supervision and allocation of resources between and among departments. Demonstrates continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Assesses staffing levels, quality, and make recommendations for short- and long-range improvements to administrative support. Reviews matters to be brought to the EVP-CFO's attention and prepares background information. Analyzes and manages sensitive issues, exhibiting a high degree of discretion and confidentiality. Works closely with leadership to strategize and report on any administrative or operational challenges or necessary improvements. Manages strategic projects, assists with gathering requirements, establishing roles, responsibilities and project timelines and tracking action items. Supports the EVP-CFO by assisting with solutions to problems that arise by identifying issues, determining the approaches to be taken and the methodologies to be used. Facilitates the development, coordination, and approval of proposed solutions with all necessary parties. Takes appropriate actions to resolve the problems in collaboration with all parties involved. Prepares, coordinates, and facilitates internal and external meetings & events at all levels. Develops, recommends, and manages budgets and business activities to ensure compliance with established university guidelines. Assists with EVP-CFO written communications, including presentations, speeches, news stories, website management and content, talking points, and correspondence as needed. Develops these materials or provides oversight to the development of these materials. Prepares all materials for presentation to the Board of Trustees. Oversees coordinated administrative support of all EVP-CFO events. Prepares and distributes information for regular news feeds, updates and other information coming from the EVP-CFO office. Manages and coordinates support for all searches for senior leadership positions in the EVP-CFO Finance division (i.e., AVP P2P, Controller, etc.). Facilitates onboarding for all senior administrators and support staff hires within the EVP-CFO division. Coordinates with IT shared services on infrastructure and support along with asset management. Partners with HR representatives on human resource actions. Serves on various committees with or on behalf of the EVP-CFO/SAVP and leads various projects. On behalf of the EVP-CFO/SAVP, liaises with GW community partners and offices, such as the President's Office, Provost Office, DAR, Safety & Security, etc. Serves as the space planner for the EVP-CFO office, to include interacting with building management and other internal staff on office space matters. Coordinates furniture and office procurement for all major offices. This is a management position at the university that, in addition to leading a work unit, leads and supervises staff both directly and indirectly, makes hiring decisions, provides coaching, training, and mentoring, manages performance, and determines future staffing needs. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 8 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 6 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Experience supporting senior leadership positions Ability to work well with high-level executives Experience in higher education setting is strongly preferred Highly detailed with strong organizational skills Self-motivated, with a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines Strong writer and persuasive communicator with excellent interpersonal, customer service, and communication skills Excellent computer skills Strong leadership experience Able to interact effectively with a diverse population at all levels, facilitate decision making and conflict resolution, maintain a positive and constructive demeanor treating all staff, students, faculty and vendors with professionalism, courtesy, and respect
Hiring Range	$88,562.15 - $154,055.84
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Employer will not sponsor for employment Visa status

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	EVP & CFO Administration
Family	Administration
Sub-Family	Administrative / Operations
Stream	Management
Level	Level 3
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40
Work Schedule:	Monday - Friday: 8:30 AM to 5:30 PM
Will this job require the employee to work on site?	Yes
Employee Onsite Status	On-campus (in person)
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only?	No
Posting Number:	S013696
Job Open Date:	05/05/2025
Job Close Date:	05/15/2025
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.