Director of Administration

Perfect Performance NOVA; Vienna (VA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Bonus

Company parties

Dental insurance

Employee discounts

Free snacks

Health insurance

Paid time off

Job summary

Perfect Performance NOVA is seeking a Director of Administration to drive operational excellence across programs. You will oversee budgeting, contracts, and communications, coordinating with the CEO to align goals and implement improvements.

The role requires strong leadership, sharp financial acumen, remote work capability, and the ability to manage multiple projects in a fast-paced environment. Bachelor’s degree required; Master preferred.

Qualifications

• Bachelor’s degree; Master’s degree preferred.
• Strong leadership and communication skills.
• Experience with budgeting and financial reports.
• Ability to manage multiple programs and tasks.

Responsibilities

• Develop, manage, and improve administrative operations.
• Create and oversee syllabi and pro-formas for all programs.
• Lead seasonal execution and stakeholder meetings.
• Manage coaches and program communications.
• Oversee training program, camps, and tournaments communications.
• Create and manage budgets and resources.
• Monitor financial performance and costs.
• Draft contracts with JV partners and coaches.
• Support program coaches with admin tasks.
• Coordinate with CEO to align goals and implement changes.

Skills

Leadership

Communication

Budgeting

Multitasking

Time management

Self-motivation

Problem solving

Strategic thinking

Education

Bachelor’s degree

Master’s degree preferred

Tools

Google Apps

Microsoft Office

Job description

Director of Administration

About Us

Perfect Performance NOVA is the number one sports performance training company focused on athlete development and advocacy in the DMV. We offer the best sports performance training platform to include sleep, nutrition, sports psychology, strength, speed, agility and conditioning. Additionally, we provide club teams, leagues, camps and events to deliver exceptional sports experiences. Our purpose is to develop athletes for their next level of competition. Our mission is to develop them leveraging our expertise in sports performance, position- and sport-specific skills, techniques, and game acumen. We envision every athlete we work with has the opportunity to play college and/or professional sports.

Who We Work With

Our clients are elite athletes, or those who aspire to be elite, at the middle school, high school, college and professional levels of the sport they play. They are committed to being the best version of themselves on and off the field, ready to break through the proverbial glass ceiling to achieve their goals.

We are looking to add

We are looking to add a Director of Administration to support the execution of the vision and strategy of all programs underneath the Perfect Performance umbrella.

Traits

• Asks good questions, listens thoughtfully, and finds ways to practically bring ideas to life while executing on them with high consistency
• Has a keen eye for detail, pattern identification, ability to articulate them, and is motivated to create plans that optimize and improve processes
• Sets a baseline of 100% performance as a low bar to themselves
• Has been told they are too OCD about their attention to detail, yet knows others would benefit from their insights
• Gets bored easily and is driven to excel because no one can set a higher standard than themselves
• Is energized by challenge, high energy, change, and creativity, and enjoys building structure to capitalize on ideas and opportunities

Core Objectives

• Develop, manage, and improve communication and administration built around industry best practices to enhance efficiency
• Create and manage the syllabi and pro-formas for all programs including baseball, lacrosse, field hockey, softball, football and performance
• Lead execution of each season, including kick-off and season close virtual meetings
• Manage coaches for all sports, including recruiting, scheduling and communication
• Manage, execute and/or oversee all training program, club team, camp and tournament communication to all participants
• Create budgets, manage resources, and align finances to the strategy of the company
• Monitor and review budgeted financial performance benchmarks and reports to improve budgets and annual operating costs
• Create and manage contracts with JV partners and coaches
• Support all program coaches with special operations & administrative tasks
• Coordinate with the CEO to align goals, make improvements, strategize, and implement changes

Requirements and Qualifications

• Confident to speak candidly, assume roles and tasks, and then report back on what happened and its impact
• Able to make professional decisions in a fast-paced environment and own the results
• Goal-oriented and organized leadership style
• Able to multitask, prioritize, and manage time effectively
• Self-motivated and self-directed
• Excellent verbal and written communication skills
• Capable in both a leadership and team-player role
• Strong aptitude for numbers and financial reports
• In-depth understanding of the company and its position in the industry
• Bachelor’s degree; Master (MA or MSc) preferred
• Working knowledge of various computer programs (experience with Google Apps for business preferred but not required)
• Excellent analytical and time-management skills with good interpersonal skills and communication with all stakeholders
• Able to work remotely while having the ability to meet in person as needed

Benefits

• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Free food & snacks
• Health insurance
• Paid time off