Director of Administration

Addison Group; Philadelphia (Philadelphia County); Hybrid; USD 95,000 - 130,000; Full time

Job summary

An established industry player is seeking an experienced Director of Administration to lead HR and financial operations. This pivotal role will oversee a small team, ensuring compliance and fostering a productive workplace culture. The position offers a unique opportunity to shape the future direction of the firm while enjoying a progressive work schedule. With a focus on leadership and operational excellence, this role is perfect for candidates looking to make a significant impact in a dynamic environment. Join a forward-thinking organization that values growth and innovation.

Benefits

Medical, dental, and vision insurance

401(k) with profit-sharing

Company-paid long-term life insurance

Progressive PTO policy

Qualifications

• 10+ years of relevant experience in a professional setting.
• Strong background in HR and financial operations.

Responsibilities

• Lead administrative, financial, and HR operations across the organization.
• Supervise and develop a small team of 3 direct reports.

Skills

HR Operations

Financial Operations

Leadership

Microsoft Office

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Pay : $95,000–$130,000 DOE (negotiable for exceptional candidates)

About Our Client :

Addison Group is working with our client in the architecture industry to find an experienced and strategic Director of Administration. This role is opening due to an upcoming retirement and presents an opportunity to step into a key leadership position with influence across HR, finance, and operations.

Job Description :

The Director of Administration oversees administrative functions including HR, finance, and vendor relations. Reporting to the President and working closely with the Senior Leadership Team, this individual ensures the firm’s internal operations run smoothly while fostering a productive and compliant workplace culture.

Key Responsibilities :

• Lead administrative, financial, and HR operations across the organization
• Supervise and develop a small team (3 direct reports)
• Oversee employee relations, performance evaluations, and professional development
• Maintain compliance with employment laws and regulatory requirements
• Manage vendor relationships and negotiate service agreements
• Participate in budgeting discussions and financial oversight (not primary owner of budget)
• Collaborate on organizational change initiatives and business process improvements
• Facilitate internal audits and ensure accurate financial reporting
• Evaluate and enhance benefits programs and compensation structures
• Support 401(k) plan administration and planning meetings

Qualifications :

• Bachelor’s degree in Business Administration or related field
• 10+ years of relevant experience in a professional setting (architecture industry preferred)
• Strong background in both HR and financial operations
• Skilled in Microsoft Office (Word, Excel, Outlook) and related administrative tools
• Proven leadership skills and ability to manage shifting priorities and deadlines
• Full-time, direct hire
• Schedule : 4x9-hour days + half-day Fridays
• Must be on-site by 8 : 00 AM for 8 : 30 AM meetings
• One remote day may be offered (Tues–Thurs only, consistent weekly schedule required)
• Interview process : 2 rounds (1 in-person, 1 virtual), approx. 1.5 hours each
• Medical, dental, and vision insurance (80% covered for employee and dependents)
• 401(k) with profit-sharing
• Company-paid long-term life insurance
• Progressive PTO policy :

40 hours after 90 days

• Additional 40 hours after 6 months
• 120 hours after 1 year
• 160 hours after 3 years
• Involvement in shaping the future direction of the firm
• Growth opportunities within leadership

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Create a job alert for this search