Director of Administration & Finance

EmergencyMD; United States; Remote; USD 70,000 - 110,000; Full time

Job summary

Join a transformative organization dedicated to empowering families and healing children from trauma. As the Director of Administration & Finance, you'll lead key areas including IT, finance, human resources, and administration, ensuring operational efficiency and alignment with the mission. This role involves strategic planning, compliance oversight, and fostering a positive, faith-based work environment. With generous benefits like unlimited paid time off and comprehensive health coverage, you will play a vital role in driving organizational change and making a lasting impact on future generations. If you're passionate about service and excellence, this opportunity is for you.

Benefits

100% Company paid Medical Coverage

100% Company paid Dental Coverage

Unlimited Paid Time Off

Paid Week Off between Christmas and New Year's

Parental Leave

Paid training with excellent support staff

Vision Coverage

Short Term Disability Insurance

403B

Positive, faith-based work environment

Qualifications

• 5+ years in operations management, preferably in non-profit sector.
• Minimum 3 years in a leadership or director level position.

Responsibilities

• Oversee finance, accounting, and compliance with non-profit standards.
• Support COO in implementing strategic planning initiatives.
• Manage HR functions including recruitment and performance management.

Skills

Strategic Thinking

Problem Solving

Communication Skills

Interpersonal Skills

Analytical Skills

Education

Bachelor's degree in Business Administration

Experience in Non-profit management

Tools

Microsoft Teams

Zoom

Salesforce

Sharepoint

Asana

Job description

TOP REASONS TO WORK ON THE CHOSEN TEAM

Empowering families

Making real change now that impacts future generations

Identifying and lowering the barriers families face

Bring healing and restoration through love

See the evidence of trust and compassion transform lives

Strengthen and Unify families - one at a time

Director of Administration & Finance

Position Summary: The Director of Administration & Finance will lead four key areas: IT, Finance, Human Resources, and Administration and will oversee the PQI Specialist, Office Manager, and Senior Manager of Finance. This individual will play a vital role in ensuring that these functions align with the organization’s mission, values, and strategic goals. This role will provide leadership to ensure operational efficiency, financial integrity, compliance, and the seamless execution of administrative functions. This role will be highly involved in the strategic planning aspect of the organization, as well as performing and ensuring the completion of day-to-day tasks within the role. This role will also work to ensure the effective implementation of performance quality improvement initiatives, compliance with standards, and continuous process enhancements.

As a Director of Administration & Finance, you will enjoy the following benefits:

• 100% Company paid Medical Coverage for Employee
• 100% Company paid Dental Coverage for Employee
• 100% Company Paid Group Life
• 100% Company Paid Long Term Disability
• Vision Coverage
• Short Term Disability Insurance
• 403B
• Unlimited Paid Time Off
• Paid Week Off between Christmas and New Year's
• Parental Leave
• Paid training with excellent support staff
• A positive, faith-based work environment
• Growth opportunities
• Remote work

Job Responsibilities:

• Supports the COO and leadership in the implementation of strategic planning initiatives.
• Oversees all aspects of finance and accounting to include budgeting, financial analysis and reporting, and compliance.
• Oversees compliance with non-profit accounting standards, financial regulations, and funding requirements as stipulated in Chosen contracts.
• Develops and implements operational policies and procedures to enhance operational efficiency.
• Coordinates with Senior Manager of Finance to ensure timely completion of monthly, quarterly, and annual financial statements and reports.
• Provides financial recommendations to CEO, COO, and the board to ensure financial health, responsibility, and effectiveness.
• Oversees the Human Resources functions, to include recruitment, onboarding, employee relations, benefits negotiation/administration, and performance management.
• Oversees and approves bi-weekly payroll for employees and contractors.
• Ensures Human Resources policies and practices align with the organizational values of Chosen, as well as adhere to legal requirements.
• Oversees compliance in staff training to include HIPAA/PHI training, Cybersecurity, and other required training.
• Oversees the completion of contract billing for Programs to ensure timely and accurate payment from contracted agencies.
• Oversees IT vendor relationships and ensures smooth execution of services and timely resolution of IT issues.
• Ensures IT systems, infrastructure, and security are fully operational in alignment with business objectives.
• Oversees daily administrative operations, to include document management, inventory management of office supplies, and equipment.
• Ensure Chosen maintains all necessary insurance policies, including compliance and renewals to mitigate risks and safeguard business operations.
• Acts as a liaison with external vendors, contractors, and stakeholders.
• Maintains and oversees all contracted relationships with outside vendors.
• Ensure state registrations are up to date where Chosen does business.
• Maintain and update as needed policies and procedures support for COA for finance/governance/HR and risk prevention and management.

Education & Experience:

• Bachelors degree in Business Administration, Non-profit management, finance, or related field.
• Minimum of 5 years of experience in operations management, preferably with non-profit sector, with a focus on IT, finance, HR, or administration.
• Minimum 3 years in leadership or director level position.
• Working knowledge of Entrepreneurial Operating System (EOS) as defined by the book Traction by Gino Wickman strongly preferred.
• Proficiency in various platforms to include Microsoft Teams, Zoom, Salesforce, Sharepoint, Asana preferred.
• Instrumental in reaccreditation requirements and process through Council on Accreditation.

Required Skills & Abilities:

• Proven ability to think strategically, solve complex problems, and drive organizational change.
• Proven ability to effectively present and communicate ideas to senior leadership and board.
• Proven ability to influence and inspire confidence in their direct reports, peers, and senior leadership.
• Excellent communication, interpersonal, and relationship-building skills with the ability to collaborate effectively with diverse stakeholders.
• Ability to work in a fast-paced environment.
• Excellent verbal and written communication skills with staff, clients, and other stakeholders.
• Analytical mind with a strategic ability.
• Efficient with time and resources available to meet departmental goals and initiatives.
• Hungry, humble, and smart as defined by P. Lencioni in The Ideal Team Player.
• Trustworthy, impartial, and objective with a strong sense of ethics.

Chosen is a faith-based nonprofit that helps children heal from trauma due to abuse, neglect, or abandonment. We strengthen foster, kinship, adoptive, and reunified family systems using a holistic, trauma-responsive approach. Chosen has a special culture that encourages and provides deep, core values-based work and spiritual growth of team members. Our team is fast-paced, professional, passionate, growth-oriented, and innovative. We are committed to the best business practices and tools for mission fulfillment.

OUR MISSION

We help children, youth, and families prevent and heal trauma from maltreatment through healthy relational connections.

Our VISION

Our vision is to see trauma-responsive care and relational connection as the standard in the child and family well-being system.

Our CORE VALUES

Our core values are rooted in faith and shape the way we go about fulfilling our mission, how we behave, and what we expect of each other.

• SERVICE - Work diligently; Own the part you play; Commit to do whatever it takes.
• EXCELLENCE - Go the extra mile; Operate with a growth mindset.
• COMPASSION - Be an active listener; Seek what is important to the speaker.
• INTEGRITY - Show up with authenticity; Adhere to honest practice; Use candor with kindness.
• STEWARDSHIP - Use resources with multiplication in mind; Act as one in charge of God's resources.

Chosen Care, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.