Director of Accounting – Grants & Financial Strategy

Boys & Girls Clubs of Metropolitan Baltimore; Baltimore (MD); On-site; USD 75,000 - 100,000; Full time

Job summary

The Boys & Girls Clubs of Metropolitan Baltimore seeks a Director of Accounting to lead the general ledger, monthly close, reconciliations, and financial reporting for the organization and related entities. Reporting to the Vice President, Finance, this hands-on role owns the integrity of the general ledger, close processes, and preparation of complete financial statements.

This role partners closely with the Senior Grants & Compliance Manager to align grant budgets, reimbursements, forecasts,

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• Five or more years of progressive accounting experience, including significant responsibility for general-ledger accounting, reconciliations, and month-end close.
• Demonstrated experience preparing complete financial statements, budget-to-actual reporting, variance analysis, and financial forecasts.
• Experience supervising or reviewing the work of accounting staff.
• Strong knowledge of U.S. GAAP and internal controls; nonprofit and fund-accounting experience strongly preferred.
• Advanced Microsoft Excel skills and demonstrated ability to work effectively across accounting, expense-management, payroll, and reporting systems.
• Strong judgment, organization, analytical ability, attention to detail, written communication, and commitment to meeting deadlines.

Responsibilities

• Own the chart of accounts and general-ledger integrity for BGCMB and assigned related entities.
• Lead a documented monthly close process completed within 5 business days, including cutoff, accruals, allocations, recurring entries, eliminations, and management review.
• Prepare and review journal entries with complete support, appropriate approval, and a clear audit trail.
• Ensure revenue and expenses are recorded in the correct period and accurately coded by natural account, location, restriction, grant, program, and other required dimensions.
• Review financial activity for unusual balances, duplicate transactions, coding errors, unsupported entries, and other exceptions; resolve issues promptly.
• Maintain current close calendars, checklists, procedures, and recurring-entry schedules.
• Prepare or review monthly reconciliations for all material balance-sheet accounts, including cash, receivables, grants and pledges, prepaids, fixed assets, liabilities, deferred revenue, restricted funds, and intercompany balances.
• Investigate reconciling items, assign corrective actions, and ensure timely resolution rather than carrying unexplained balances forward.
• Maintain accurate roll forwards and supporting schedules for prepaid expenses, fixed assets and depreciation, grants receivable, pledges, deferred revenue, accrued expenses, payroll liabilities, debt, leases, and net assets.
• Coordinate accounting and reconciliations for related entities and specialized activities, including Ravens and NMTC-related entities, as assigned.
• Reconcile subsidiary systems and operational records—including Ramp, Paycor, bank activity, receivables, and grant schedules to the general ledger each month.
• Prepare complete monthly financial statements and supporting schedules for review by the Vice President, Finance.
• Produce monthly budget-to-actual reporting by organization, department, club, program, grant, and other relevant dimensions.
• Prepare clear variance analysis that explains financial drivers, distinguishes timing differences from structural challenges, and recommends action.
• Maintain and update the organizational forecast monthly using current actuals, known commitments, award activity, staffing changes, and operating assumptions.
• Identify emerging revenue shortfalls, overspending, cash needs, restricted‑funding limitations, and savings opportunities early enough for leadership to respond.
• Support cash‑flow projections, reserve monitoring, liquidity analysis, and other management reporting requested by the Vice President, Finance.
• Partner monthly with the Senior Grants & Compliance Manager to reconcile grant budgets, general‑ledger activity, reimbursement requests, revenue recognition, receivables, and forecasts.
• Review grant‑related coding, allocations, allowability, match requirements, indirect costs, restrictions, and supporting documentation.
• Provide monthly grant budget‑to‑actual results and financial forecasts that identify spending pace, remaining funds, projected year‑end position, and required corrective action.
• Support grant modifications, spend‑down planning, reimbursement preparation, closeout, monitoring, and audit responses with accurate financial information.
• Ensure restricted contributions, releases from restriction, grant revenue, receivables, and deferred revenue are accounted for consistently and supported.
• Review accounts‑payable coding, payment batches, accruals, credits, vendor activity, and month‑end cutoff prepared by the Payroll & Finance Operations Specialist.
• Review payroll reports, allocations, liabilities, and related entries; ensure payroll activity is accurately reflected in the general ledger.
• Maintain segregation of duties and ensure no employee prepares, approves, and reconciles the same transaction without an appropriate compensating control.
• Strengthen policies and procedures for journal entries, reconciliations, purchasing, payments, payroll, revenue, cash, and financial‑system access.
• Monitor compliance with documentation and approval standards and escalated material exceptions to the Vice President, Finance promptly.
• Supervise, coach, and review the work of the Payroll & Finance Operations Specialist and other assigned finance staff.
• Set clear deadlines, priorities, and quality standards; provide timely feedback and document recurring procedures and expectations.
• Build cross‑training and coverage plans for essential finance functions.
• Partner with club, program, development, grants, and administrative leaders to improve coding, forecasting, documentation, and financial accountability.
• Translate accounting information into practical guidance and help budget owners understand variances, forecasts, and corrective actions.
• Escalate unresolved financial, compliance, capacity, or performance concerns to the Vice President, Finance promptly.
• Prepare lead schedules, reconciliations, workpapers, and supporting documentation for annual audits, tax filings, workers' compensation audits, grant monitoring, and other reviews.
• Coordinate assigned audit requests and ensure responses are complete, accurate, organized, and delivered by internal deadlines.
• Support the preparation of the Form 990, financial‑statement disclosures, consolidating schedules, and other required reporting.
• Serve as a finance‑system owner for QuickBooks Online, Ramp, Paycor integrations, and future accounting or reporting systems as assigned.
• Improve system configuration, workflows, reporting, and documentation while maintaining appropriate access controls and data integrity.
• Identify and implement process improvements that shorten the close, reduce manual work, strengthen controls, and improve management visibility.

Skills

GAAP knowledge

Excel skills

Analytical ability

Written communication

Staff supervision

Attention to detail

Education

Bachelor's degree in accounting, finance, or related field

Tools

Sage

Ramp

Paycor

QuickBooks Online

Job description

The Boys & Girls Clubs of Metropolitan Baltimore seeks a Director of Accounting to lead the general ledger, monthly close, reconciliations, and financial reporting for the organization and related entities. Reporting to the Vice President, Finance, this hands-on role owns the integrity of the general ledger, close processes, and preparation of complete financial statements.

This role partners closely with the Senior Grants & Compliance Manager to align grant budgets, reimbursements, forecasts,