Director of Academic Operations, Faculty Affairs

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

Stanford University Department of Biomedical Data Science (DBDS) is seeking an Academic Operations Manager 2 to provide management and coordination of administrative and operations-related functions for the Office of Faculty Affairs and Research Advancement with substantial impact within a school.

The incumbent must be able to manage staff to achieve the research and teaching mission, goals and objectives of the department and partner with and/or influence faculty leadership on departmental

Qualifications

• Bachelor’s degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.
• Experience managing faculty-facing academic operations, research-program administration and staff; familiarity with faculty affairs processes, sponsored-research coordination, and cross-functional service delivery.

Responsibilities

• Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
• Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.
• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
• Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Represent the unit’s business and academic operations within the organization. May represent the organization to external constituencies.

Skills

Leadership

Planning

Communication

Financial forecasting

Grants and contracts administration

Negotiation

Attention to detail

Analytical thinking

Business applications

Regulatory knowledge

Subject matter expertise

Multi-tasking

Education

Bachelor’s degree

Job description

Stanford University Department of Biomedical Data Science (DBDS) is seeking an Academic Operations Manager 2 to provide management and coordination of administrative and operations-related functions for the Office of Faculty Affairs and Research Advancement with substantial impact within a school.

The incumbent must be able to manage staff to achieve the research and teaching mission, goals and objectives of the department and partner with and/or influence faculty leadership on departmental