Associate Director for Faculty and Research Advancement

Stanford Reglab; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Stanford University’s DBDS seeks an Academic Operations Manager 2 to oversee administrative and operations efforts for the Office of Faculty Affairs and Research Advancement. The role partners with faculty leadership to advance the department’s mission, program delivery, and staff development.

You will supervise staff, coordinate HR processes, and shape financial planning and reporting. This position requires strong leadership, finance acumen, and the ability to influence university policy and

Qualifications

• Bachelor’s degree with 5+ years’ experience in administrative and financial management.
• Experience managing faculty-facing academic operations and research program administration.
• Familiarity with faculty affairs processes, sponsored-research coordination, and cross-functional service delivery.

Responsibilities

• Direct staff and provide leadership to achieve goals and day-to-day operations; hire and retain staff; coach for development; manage performance.
• Guide faculty supervisors in interpreting HR policies and programs; collaborate with HR managers as needed.
• Develop business plans and infrastructure to support research and teaching; analyze multi-year plans and propose alternatives.
• Interpret and ensure compliance with university policies and procedures; recommend new internal policies and guidelines.
• Oversee finances across all sources for the annual budget cycle; monitor, analyze, forecast and report.
• Manage and coordinate grants and contracts; ensure compliance with institutional and external requirements.

Skills

Leadership & supervision

Strategic planning

Communication skills

Financial forecasting

Grants & contracts administration

Negotiation & interpersonal

Attention to detail

Analytical problem solving

HR policy knowledge

Multi-tasking & deadlines

Education

Bachelor’s degree with 5+ years’ admin/financial mgmt experience

Tools

Management software & databases

Job description

Stanford University Department of Biomedical Data Science (DBDS) is seeking an Academic Operations Manager 2 to provide management and coordination of administrative and operations-related functions for the Office of Faculty Affairs and Research Advancement with substantial impact within a school. The incumbent must be able to manage staff to achieve the research and teaching mission, goals and objectives of the department and partner with and/or influence faculty leadership on departmental mission-based affairs.

Desired Qualifications:

Experience managing faculty-facing academic operations, research-program administration and staff; familiarity with faculty affairs processes, sponsored-research coordination, and cross-functional service delivery.

Positions in this job series have managerial responsibility for the administrative and operational effectiveness of University school departments or programs, or for an entire school; multiple functions and associated staff managed may include business planning, finance, facilities, human resources, information technology, student services, research administration and health and safety. Individual contributor positions should be assigned to the Administrative Services Administrator series.

Core Duties:

• Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
• Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.
• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
• Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Represent the unit’s business and academic operations within the organization. May represent the organization to external constituencies.
  

Minimum Education and Experience Required:

Bachelor’s degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated leadership and supervisory skills including conflict resolution.
• Excellent planning and organizational skills.
• Excellent communication skills.
• Strong financial expertise in accounting, budget planning and financial forecasting.
• Strong expertise in grants and contract administration.
• Strong negotiation and interpersonal skills.
• Attention to detail and accuracy.
• Strong analytical and problem solving skills.
• Strong expertise in business and management computer applications and databases.
• Strong knowledge of industry standards and/or regulatory requirements.
• Subject matter expertise for area(s) of responsibility.
• Ability to multi-task and manage deadlines.