Academic Services Specialist- Pathology

University of Maryland Faculty Physicians, Inc; Baltimore (MD); On-site; USD 52,000 - 76,000; Full time

Job summary

University of Maryland Faculty Physicians, Inc. seeks an Academic Services Specialist to coordinate administrative activities for one or more academic programs, including Residency, Academic, Fellowship, Education or Credentialing, with support to related departments.

The role ensures smooth site assignments, evaluations, and compliant scheduling per specifications such as ACGME, while coordinating supervision, faculty, facilities, and students to meet training requirements and program goals.

Qualifications

• Bachelor’s degree in related field of study is preferred.
• Three to five years of administration of a program, preferably in higher education or healthcare setting.
• Accurate typing and data entry skills.
• Excellent organization and communication (oral and written) skills.
• Demonstrated proficiency of Microsoft Office Suite and software used by the department.

Responsibilities

• Specializes in managing the administrative activities of an academic program, such as Residency, Fellowship, or other academic programs, with interrelated activities of other programs, departments, or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
• Maintains the clinical or internship site assignments. Arranges clinical or internship supervision at clinical or internship site by assignment of faculty or preceptor. Ensures appropriate evaluation processes are in place and each student/participant receives evaluations.
• Schedules and oversees academic program activities in accordance with specifications (i.e. ACGME) and funding limitations. Maintains the assignment of faculty, facilities, and students. Ensures students/participants are progressing through training appropriately to achieve academic requirements.
• Provides policy interpretation, technical advice and problem solving assistance to students/participants. Refers issues to other resources as appropriate.
• Enhances student/participants experience by arranging extracurricular seminars, study sessions, or workshops. Develops, compiles, and writes program coursework communications and promotional literature for distribution, such as newsletters, brochures or flyers. Ensures materials for each training activity are available to student/participant and faculty member.
• Prepares periodic reports, financial statements and records on academic program activities, progress, status or other special reports for management or outside agencies. Utilizes various evaluation methodologies and tracks results. Analyzes results and recommends appropriate action. Evaluates program effectiveness and recommends improvements.
• Completes mandatory employee health, workers compensation, HR processes and other training and requirements in required time frame to ensure compliance with all FPI rules and regulations.

Skills

Organization

Communication

Data entry

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

Job description

UMMC - Medical Center
22 S. Greene St.
Baltimore, MD 21201, USA

UMMC - Medical Center
22 S. Greene St.
Baltimore, MD 21201, USA

The Academic Services Specialist is responsible for the full administrative coordination of one or more academic programs, such as Residency, Academic, Fellowship, Education or Credentialing; and other duties as assigned.

ESSENTIAL FUNCTIONS

• Specializes in managing the administrative activities of an academic program, such as Residency, Fellowship, or other academic programs, with interrelated activities of other programs, departments, or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
• Maintains the clinical or internship site assignments. Arranges clinical or internship supervision at clinical or internship site by assignment of faculty or preceptor. Ensures appropriate evaluation processes are in place and each student/participant receives evaluations.
• Schedules and oversees academic program activities in accordance with specifications (i.e. ACGME) and funding limitations. Maintains the assignment of faculty, facilities, and students. Ensures students/participants are progressing through training appropriately to achieve academic requirements.
• Provides policy interpretation, technical advice and problem solving assistance to students/participants. Refers issues to other resources as appropriate.
• Enhances student/participants experience by arranging extracurricular seminars, study sessions, or workshops. Develops, compiles, and writes program coursework communications and promotional literature for distribution, such as newsletters, brochures or flyers. Ensures materials for each training activity are available to student/participant and faculty member.
• Prepares periodic reports, financial statements and records on academic program activities, progress, status or other special reports for management or outside agencies. Utilizes various evaluation methodologies and tracks results. Analyzes results and recommends appropriate action. Evaluates program effectiveness and recommends improvements.
• Completes mandatory employee health, workers compensation, HR processes and other training and requirements in required time frame to ensure compliance with all FPI rules and regulations.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in related field of study is preferred
• Three to five years of administration of a program, preferably in higher education or healthcare setting
• Accurate typing and data entry skills
• Excellent organization and communication (oral and written) skills
• Demonstrated proficiency of Microsoft Office Suite and software used by the department

Total Rewards
The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position.Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement.More information can be found here:https://www.umfpi.org/jobs/summary-employee-benefits .

Qualifications

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Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.