Director, Administrative & Project Operations

GH Advertising, Inc.; Pittsburgh (Allegheny County); On-site; USD 110,000 - 165,000; Full time

Job summary

GH Advertising, Inc. in Pittsburgh, PA is seeking a Director of Administrative Operations to lead the Project Administrators team, oversee administrative, financial, and HR support, and act as Executive Assistant to the President.

The role emphasizes accurate financial tracking, compliant records, and strong cross‑functional communication with Project Managers, vendors, subcontractors, and staff. This on‑site, five‑day workweek position requires 7–12 years of relevant construction experience, a

Qualifications

• 7–12 years of relevant experience required.
• Construction industry experience highly desirable.
• Strong understanding of AIA contracts highly desirable.
• Experience with Acumatica preferred.

Responsibilities

• Lead, mentor, and train Project Administrators on company procedures, systems, and best practices.
• Coordinate workloads, conduct quality checks, and address complex administrative issues.
• Oversee subcontracts, verify exhibits, and ensure proper execution.
• Monitor project start-up, compliance, and close-out documentation; maintain records in SharePoint.
• Provide administrative oversight to project teams and act as primary contact for vendors and subcontractors.
• Develop and maintain administrative templates and resources.

Skills

Leadership

Communication

Project coordination

Problem solving

Tools

Acumatica

Job description

GH Advertising, Inc. in Pittsburgh, PA is seeking a Director of Administrative Operations to lead the Project Administrators team, oversee administrative, financial, and HR support, and act as Executive Assistant to the President.

The role emphasizes accurate financial tracking, compliant records, and strong cross‑functional communication with Project Managers, vendors, subcontractors, and staff. This on‑site, five‑day workweek position requires 7–12 years of relevant construction experience, a