Director - Administrative Operations

The Florida Bar; Florida; On-site; USD 65,000 - 80,000; Full time

Job summary

The Florida Bar is seeking a Director of Administrative Operations in Tallahassee, Florida. This in-office role directs the Facilities Management Department and Mailroom, overseeing major repairs, capital projects, and administrative procurements to ensure smooth and compliant operations.

We require a Bachelor's degree and at least six years of relevant experience, including two years of supervising staff, plus a valid Florida driver’s license.

Qualifications

• Bachelor's degree required in Business Administration, Real Estate or Property Management or related field.
• Minimum 6 years of relevant work experience including project or facilities management; safety & security; procurement; contract/vendor management; plus at least 2 years supervising, hiring and training.
• Valid Florida driver’s license required.

Responsibilities

• Directs and supervises the activities of the facilities management department and mailroom operations; oversees major facility repairs or capital projects and coordinates administrative procurements.
• Serves as project manager for significant facility repairs, renovations or capital improvement projects, developing and monitoring project plans.
• Oversees staffing requirements including hires, onboarding, training, evaluations and terminations for direct reports.
• Establishes and coordinates the overall Security Plan for all facilities and assists with safety and workers’ compensation mitigation efforts.
• Maintains and updates the disaster recovery plan, including periodic exercises to ensure readiness of the team.
• Assists with leasing activities, liaises with tenants, and supports landlord/leasing issues.
• Assists with property and business insurance policies and claims and other administrative management duties as assigned.

Skills

Staff supervision

Vendor & contract management

Budget planning

Communication skills

Education

Bachelor's Degree in Business Administration, Real Estate or Property Management

Job description

Job Description

Job Description

Director Administrative Operations #1134

Facilities Management Department

Minimum starting salary $72,565.81 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function: Directs and supervises the activities of the facilities management department and mailroom operations; project management of large facility repairs or capital projects and assists with and/or coordinates administrative procurements.

Directly supervises the Manager of Facilities, Grounds & Security and the Supervisor - General Services.

Required minimum education: Bachelor's Degree in Business Administration, Real Estate or Property Management or some related field.

Appropriate related work experience may substitute for the degree on a year-for-year basis.

Required minimum professional work experience: Six (6) years of relevant work experience to include experience in project or facilities management; safety and security; procurement; contract/vendor management and at least two (2) years of supervising, hiring and training.

Required licensure certification(s): Valid FL driver’s license.

Essential Duties and Responsibilities:

Establishes priorities and oversees the Facility, Grounds & Security, Print Shop and the Mailroom departments and staff.

Serves as project manager for significant facility repairs, renovations or other capital improvement projects. This includes developing and monitoring project plans.

Assists direct reports with staffing requirements such as hires, onboarding, training, evaluations and terminations.

Establishes and coordinates the overall Security Plan for all facilities.

Assists Division Director and HR with Safety and Workers Compensation mitigation efforts.

Maintains and updates the disaster recovery plan. Which includes periodic exercises to ensure team members are prepared.

Assists with leasing activities, serves as liaison with tenants and assists branch offices with landlord/leasing issues or concerns.

Assists with the property and business insurance policies and claims and other administrative management duties as assigned.

Knowledge of:

- Facilities management and operations, purchasing, procurement and contract administration

- Project planning and scheduling

- Security and safety procedures

- Disaster planning

- Tenant relations

Skilled in:

- Property & Property Improvement Project Management

- Supervising and managing staff

- Vendor and contract management

- Budget development and management

Ability to:

- Prioritize, plan and coordinate workload

- Interpret policies and procedures

- Develop procedures

- Communicate effectively and professionally, in both verbal and written

- Establish and maintain effective working relationships

- Tactfully manage difficult situations

- Use discretion and independent judgment

- Maintain confidentiality

- Work outside of normal business hours

- Lift up to 100 lbs., be able to bend, stand and walk for long periods of time

- Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.