DIRECTOR-ADMINISTRATION & FISCAL AFFAIRS

UAB Medicine; University (FL); On-site; USD 104,000 - 169,000; Full time

Job summary

UAB’s Collat School of Business Dean's Office seeks an executive to direct the administrative and financial affairs of a large, complex department. You will oversee financial analysis, budgeting, forecasting, internal controls, and grants administration, and manage HR, facilities planning, and information systems as required.

As a member of the Dean's Leadership Team, you will provide strategic financial guidance, supervise 5–10 staff, prepare reports for the Dean and Provost Office, and ensure

Qualifications

• Bachelor's degree in Accounting, Business or related field and ten years of related experience required.
• Work experience may NOT substitute for education requirement.

Responsibilities

• Serve as liaison between University administration and the Collat School of Business.
• Provide executive-level financial analysis, reporting, and strategic recommendations on financial risks, resource allocation, and other critical decisions to support operational sustainability and school goals.
• Supervise and direct Business Officer I position; provide functional oversight to 5 to 10 staff members.
• Direct financial analyses and institutional reporting, revenue and expenditure projections, credit hour production trend analysis and forecasting, reconciliations, time and effort reporting certifications, and required surveys (e.g., HERD, Space).
• Develop and oversee the school's annual operating budget and multi-year financial planning, including projections for all departments; monitor and analyze revenue and expenditures to ensure alignment with budget, forecasts, and institutional priorities.
• Evaluate administrative processes and implement improvements to strengthen internal controls, operational efficiency, service quality, and effectiveness.
• Prepare and present financial and operational reports to the Dean, department chairs, faculty and staff, and Provost Office Leadership.
• Maintain strong internal controls and ensure fiscal integrity and compliance with all applicable university, local, state, and federal guidelines, policies, processes, procedures, and regulations.
• Facilities Operational Management Oversee school facility operation, including space planning, utilization, and reporting; building maintenance issues and infrastructure projects/upgrades, equipment inventory, purchases/replacements of capital and non-capital new equipment, operational resources, and safety compliance for faculty/staff workspaces and instructional areas.
• Human Resources Management Direct and oversee human resources operations, including staffing strategy, recruitment, advertising, hiring, onboarding and offboarding, and compensation, ensuring accurate, efficient, consistent, and compliant personnel operations.
• Advise leadership on employee relations, performance management, staffing needs and changes, ensuring compliance with university policies and applicable local, state, and federal employment regulations.
• Interpret and oversee personnel policies, ensuring consistent application and adherence to institutional guidelines.
• Perform other duties as assigned

Skills

Financial analysis

Forecasting

Budgeting

Personnel policy interpretation

Space planning

Facilities planning

Grants administration

Strategic planning

Information systems management

Education

Bachelor's degree in Accounting, Business or related field

Tools

Microsoft Office

Oracle

Job description

Directs the administrative and financial affairs of a large, complex department(s) or school. Represents and speaks on behalf of the dean, chair or vice president/provost with regard to all administrative and financial matters. Responsible for financial analysis/forecasting/budgeting, personnel policy interpretation and enforcement, space and facilities planning, and grants administration. May be responsible for strategic planning and information systems management for the work unit. Establishes administrative and financial systems for department(s). May be involved in programmatic aspects of department(s). Directs staff to ensure completion of projects and proper functioning of business and program operations. Uses a variety of software in performance of the functions of the title including Microsoft Office, Oracle and others as designated by the department or school supported.

Key Duties & Responsibilities:

1. Serve as a liaison and primary point of contact between the University administration and the Collat School of Business.
2. Serve on the Dean's Leadership Team, providing executive-level financial analysis, reporting, and strategic recommendations on financial risks, resource allocation, and other critical decisions to support operational sustainability and school goals.
3. Supervise and direct Business Officer I position; provide functional oversight to 5 to 10 staff members.
4. Direct financial analyses and institutional reporting, revenue and expenditure projections, credit hour production trend analysis and forecasting, reconciliations, time and effort reporting certifications, and required surveys (e.g., HERD, Space), ensuring accuracy and strategic alignment.
5. Develop and oversee the school's annual operating budget and multi-year financial planning, including projections for all departments; monitor and analyze revenue and expenditures to ensure alignment with budget, forecasts, and institutional priorities.
6. Evaluate administrative processes and implement improvements to strengthen internal controls, operational efficiency, service quality, and effectiveness.
7. Prepare and present financial and operational reports to the Dean, department chairs, faculty and staff, and Provost Office Leadership.
8. Maintain strong internal controls and ensure fiscal integrity and compliance with all applicable university, local, state, and federal guidelines, policies, processes, procedures, and regulations.
9. Facilities Operational Management Oversee school facility operation, including space planning, utilization, and reporting; building maintenance issues and infrastructure projects/upgrades, equipment inventory, purchases/replacements of capital and non-capital new equipment, operational resources, and safety compliance for faculty/staff workspaces and instructional areas.
10. Human Resources Management Direct and oversee human resources operations, including staffing strategy, recruitment, advertising, hiring, onboarding and offboarding, and compensation, ensuring accurate, efficient, consistent, and compliant personnel operations.
11. Advise leadership on employee relations, performance management, staffing needs and changes, ensuring compliance with university policies and applicable local, state, and federal employment regulations.
12. Interpret and oversee personnel policies, ensuring consistent application and adherence to institutional guidelines.
13. Perform other duties as assigned

(Salary: $104,045 - $169,075)

Bachelor's degree in Accounting, Business or a related field and ten (10) years of related experience required. Work experience may NOT substitute for education requirement.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

420000000 Collat School of Business Dean's Office

Employee Status

Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Onsite