Direct Mail Data & Variable Print Specialist

Pro-Document-Solutions; Porterville (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Pro-Document-Solutions is seeking a Mailing Data and Variable Print Specialist to prepare customer data for direct mail production. You will validate and transform mailing lists, create postal documentation, and coordinate with customer service, prepress, production, mailing, and shipping to ensure accurate, timely releases.

The role protects data integrity, creates production-ready output for digital press, inkjet, or inserting workflows, and ensures compliance with postal and security

Qualifications

• Two or more years of directly relevant experience in mailing-data processing, direct mail, variable-data print, mailing services, or print-production data workflows.
• Strong Microsoft Excel skills, including formulas, lookups, text manipulation, sorting/filtering, delimited files, and record-count reconciliation.
• Experience with postal presort or address-quality software; BCC Mail Manager experience is strongly preferred.
• Working knowledge of USPS commercial-mail requirements, CASS, NCOALink, Move Update, addressing standards, mail piece requirements, presort concepts, and postal documentation.

Responsibilities

• Receive, review, format, and prepare customer data files; document file specifications, record counts, transformations, deduplication, suppression, and segmentation.
• Process mailing lists using BCC Mail Manager or comparable software, including current CASS-certified address matching, NCOALink processing, presorting, and Move Update support.
• Prepare postage estimates, postal statements, qualification reports, and electronic mailing documentation; support PostalOne!, Business Customer Gateway, MID/CRID, and Mailer Scorecard activity as assigned.
• Prepare variable-data print files by mapping customer data to approved templates and generating production-ready output for digital press, inkjet, or inserting workflows.
• Create and inspect proofs, seed records, addresses, Intelligent Mail barcodes, version logic, and conditional content before releasing files to production.
• Reconcile input records, output records, piece counts, versions, and postage; resolve or escalate discrepancies before production begins.

Skills

Excel

Attention to detail

Time management

Communication

Education

High school diploma or equivalent

Tools

BCC Mail Manager

AccuZIP

SQL

Job description

Pro-Document-Solutions is seeking a Mailing Data and Variable Print Specialist to prepare customer data for direct mail production. You will validate and transform mailing lists, create postal documentation, and coordinate with customer service, prepress, production, mailing, and shipping to ensure accurate, timely releases.

The role protects data integrity, creates production-ready output for digital press, inkjet, or inserting workflows, and ensures compliance with postal and security