Direct Mail Data & Variable Print Specialist

Roundtable; Porterville (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Roundtable is seeking a Mailing Data and Variable Print Specialist to prepare customer data for accurate direct mail production. You will validate and transform mailing lists, produce postal documentation, and coordinate with customer service, prepress, production, mailing, and shipping to ensure timely releases.

You will map data to templates, generate production-ready output, and create proofs for verification.

Qualifications

• Two or more years of mailing-data processing experience.
• Strong Excel skills with advanced functions.
• Experience with postal presort software and address quality tools.
• Knowledge of USPS requirements and Move Update.
• Ability to read job tickets and manage multiple time-sensitive jobs.
• Handle confidential data per procedures.
• Effective cross-department collaboration in a deadline-driven environment.
• High school diploma or equivalent.

Responsibilities

• Receive, review, format, and prepare customer data files; document file specifications, counts, transformations, deduplication, suppression, and segmentation.
• Process mailing lists using mailing software with CASS-compliant matching, NCOALink, presorting, and Move Update.
• Prepare postage estimates, statements, qualification reports, and electronic mailing documentation; support related gateways.
• Prepare variable-data print files by mapping data to templates and generating production-ready output.
• Create and inspect proofs, seed records, addresses, barcodes, and version logic before release to production.
• Reconcile input/output records and postage; resolve discrepancies before production.
• Coordinate with other departments to confirm job specs, deadlines, and readiness.
• Maintain organized job records and secure file-transfer practices.
• Monitor issues and help improve workflows and efficiency.
• Additional duties as assigned.

Skills

Excel

Postal presort

NCOALink

Data integrity

Communication

Education

High school diploma

Tools

BCC Mail Manager

AccuZIP

PostalOne!

Mail.dat/Mail.xml

Adobe Acrobat

InDesign

FusionPro

XMPie

Quadient

SQL

Access

Job description

Roundtable is seeking a Mailing Data and Variable Print Specialist to prepare customer data for accurate direct mail production. You will validate and transform mailing lists, produce postal documentation, and coordinate with customer service, prepress, production, mailing, and shipping to ensure timely releases.

You will map data to templates, generate production-ready output, and create proofs for verification.