Direct Mail Data & Variable Print Specialist

PRO Document Solutions

Porterville, Northern (CA, KY)

Hybrid

USD 52,000 - 78,000

Full time

14 days+

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Job summary

PRO Document Solutions in Porterville, CA is seeking a Mailing Data and Variable Print Specialist to prepare customer data for direct mail production, validate and transform mailing lists, and coordinate with multiple departments to ensure timely, compliant outputs.

The role emphasizes data integrity, accuracy in postage documentation, and preparation of variable-data output for digital press and inserting workflows while maintaining secure data handling practices.

Qualifications

Two or more years of directly relevant experience in mailing-data processing, direct mail, variable-data print, mailing services, or print-production data workflows.
Strong Microsoft Excel skills, including formulas, lookups, text manipulation, sorting/filtering, delimited files, and record-count reconciliation.
Experience with postal presort or address-quality software; BCC Mail Manager experience is strongly preferred.
Working knowledge of USPS commercial-mail requirements, CASS, NCOALink, Move Update, addressing standards, mail piece requirements, presort concepts, and postal documentation.
Ability to read job tickets and customer instructions, identify inconsistencies and manage multiple time-sensitive jobs without sacrificing accuracy.
Demonstrated judgment with confidential customer data and the ability to follow documented security and quality-control procedures.
Clear written and verbal communication and the ability to collaborate across departments in a deadline-driven production environment.
Soft Skills: Strong attention to detail, analytical thinking, organization, communication, problem-solving, and ability to manage multiple deadlines in a fast-paced production environment.
Other: Ability to handle confidential customer data responsibly, collaborate across departments, adapt to changing production priorities, and work occasional overtime as workload requires.
High school diploma or equivalent; comparable specialized training or directly relevant experience will be considered.

Responsibilities

Receive, review, format, and prepare customer data files; document file specifications, record counts, transformations, deduplication, suppression, and segmentation.
Process mailing lists using BCC Mail Manager or comparable commercial mailing software, including current CASS-certified address matching, NCOALink processing, presorting, and Move Update support.
Prepare postage estimates, postal statements, qualification reports, and electronic mailing documentation; support PostalOne!, Business Customer Gateway, MID/CRID, and Mailer Scorecard activity as assigned.
Prepare variable-data print files by mapping customer data to approved templates and generating production-ready output for digital press, inkjet, or inserting workflows.
Create and inspect proofs, seed records, addresses, Intelligent Mail barcodes, version logic, and conditional content before releasing files to production.
Reconcile input records, output records, piece counts, versions, and postage; resolve or clearly escalation discrepancies before production begins.
Coordinate with customer service, prepress, print production, mailing, and shipping to confirm job specifications, mailing panels, postal deadlines, approvals, and production readiness.
Maintain organized job records, processing notes, postal documentation, approvals, and issue resolutions while following secure file-transfer, access, retention, and deletion practices.
Monitor recurring issues and help improve documented workflows, quality checks, and production efficiency.
Additional duties as assigned