Dir of Grants/Grant Compliance

Habitat for Humanity Greater Charlottesville; Charlottesville (VA); On-site; USD 85,000 - 120,000; Full time

Job summary

Habitat for Humanity of Greater Charlottesville is seeking a Director, Grants & Grant Compliance to lead the affiliate’s grant strategy and ensure strong funding relationships. You will manage pre- and post-award activities, coordinate reporting, budgets, audits, and compliance, and collaborate with program teams to maximize funding impact and accountability.

The role involves supervising the Grants team, developing compelling proposals, and ensuring timely, accurate funder communications within

Qualifications

• 3+ years of grant seeking and grants administration or related experience.
• Proven ability to write grant narratives and budgets with post-award compliance in mind.
• Experience with federal/state housing funding sources and compliance preferred.

Responsibilities

• Lead the Grants team from opportunity identification through award management.
• Supervise and collaborate with the ACM to coordinate pre-award and post-award functions.
• Prepare budgets, narratives, and reporting for funders and audits.
• Manage grant submissions, draws, and contract documentation.
• Ensure compliance with grant terms and coordinate with Finance for audits.

Skills

Grant writing

Budget management

Project management

Written communication

Financial acumen

Multitasking

Stakeholder communication

Team leadership

Tools

NEON

Airtable

Job description

Habitat for Humanity of Greater Charlottesville (“Habitat”) is a cutting-edge non-profit housing and community development organization creating simple, decent, affordable homes in partnership with low-income families, volunteers, and the communities of the Greater Charlottesville region. We are advocates, promoting innovations and policy solutions designed to increase the affordable housing supply across the communities we serve. Home construction capacity is multiplied by a volunteer labor force including homeowner families, corporate, civics, and faith groups. Habitat is an affiliate of Habitat for Humanity International (“HFHI”), a global ministry working to end housing poverty worldwide.In 2013, Habitat completed construction at Sunrise, the first trailer park transformation in the nation without resident displacement. Currently, Habitat is redeveloping the Southwood Mobile Home Park with similar objectives. Southwood is the area’s largest single concentration of affordable housing and its greatest remaining redevelopment opportunity. When complete, the redeveloped Southwood will be unprecedented in scale nationally. Habitat has also partnered with the Piedmont Housing Alliance and the City of Charlottesville to purchase the Carlton Mobile Home Park. In the short term, our plan is to manage the park responsibly while helping residents develop the collective capacity to be leaders in the eventual redevelopment of the property into a mixed-income community without resident displacement.Habitat is a national pioneer in mixed-income community development. To date, Habitat has contributed to 12 mixed-income neighborhoods and built and sold almost 400 homes.POSITION SUMMARYThe Director, Grants & Grant Compliance (DGGC) reports to the Chief Advancement Officer (CAO) and directs the affiliate’s public and private grant seeking activities, while actively managing all active grants and funding contracts. In this role, the DGGC jointly supervises the Advancement Communications Manager (ACM) and leads the team’s collaborative, lifecycle approach to grant seeking and grant management. The DGGC manages all public and private grants to maximize contractual deliverables and reimbursement, from the time of award through closeout. The DGGC also ensures affiliate compliance with all applicable grant terms and conditions, and provides Habitat’s funding partners with timely and accurate reporting. The position is simultaneously strategic and operational, requiring the DGCG to understand the affiliate’s role in the broader housing ecosystem, while advancing key funder relationships and managing the detailed work of grant administration.DUTIES AND RESPONSIBILITIESMaintain awareness of and evaluate potential federal, state, municipal, and private funding opportunities for the affiliateLead the Grants team, providing guidance and direction from opportunity identification and proposal development through award management and grant close outJointly supervise and work closely with the ACM to ensure seamless coordination of all pre-award and post-award functions, including proposal submission, draws, and coordinated hand-off with fundersWrite compelling grant narratives tailoring each proposal appropriately for the audience and opportunityCraft and/or review all budgets prior to submission, with an eye toward post-award compliance, and prepare necessary budget amendments or scope modifications after award has been grantedPartner with responsible program manager(s) to collaboratively write and prepare grants and reportsReview all grant award documentation and comply with specific requirements and timelines, ensuring that award/contract terms match intended agreementPrepare required contracts, MOUs, and all necessary documentation for signatureShare grant application, reporting requirements, and required forms with relevant team leader responsible for oversight of implementation, and partner with them to ensure deliverables are metManage deadline calendar and report tracking, keeping meticulous records on all grant submissions and awardsDetermine when awarded grant funding has been earned and is available to be drawn, submitting invoices and draw requests to grantorIn concert with the Finance team, identify and collect grant documents needed for annual auditProvide guidance on grant compliance matters and lead response to grant audits initiated by fundersAssist with the monthly and annual grants receivable reconciliations, as neededProvide general support to ensure efficient operations of the Advancement and Finance departments, as well as the entire affiliate, as neededServe as a critical member of the Advancement team, working collaboratively with colleagues across the affiliate to promote and facilitate a culture of grant seeking and stewardshipAchieve comfort working in and using the affiliate’s grant tracking system(s), including NEON (Advancement’s donor database and record management system), Airtable, and othersParticipate in and contribute to standing meetings supporting priority initiativesAttend affiliate events and activities to stay connected with programs and Partner FamiliesPerform other duties as assigned by supervisorThis job description is intended to provide general information about the position. It is not an employment contract and is not intended as a complete list of all job roles and responsibilities. The incumbent may be required to perform other roles and responsibilities. As with all positions, the responsibilities, roles, and requirements of this job may change. The organization, at its discretion, may alter this job description at any time with or without notice.QUALIFICATIONS AND EXPERIENCE3+ years of grant seeking and grants administration or related experienceKnowledge of best practices in the pre-award functions of research and grant writing, as well as post-award accounting and budget managementExcellent organizational and project management skillsAbility to manage multiple deadlines in a fast-paced environmentMature judgement and ability to articulate complex information clearly and succinctlyProven ability to gather and synthesize financial information and narrative content from multiple sources to prepare cohesive proposals and timely reports for a variety of fundersStrong written communication and editing skills, as well as financial acumen and ability to develop complex budgetsPositive and professional attitude, with the ability to collaborate effectively and manage upExperience with state and federal affordable housing funding sources, including compliance management, strongly preferredIn addition to the above, all staff members are expected to exhibit the following on a consistent basis:A dedication to an interdisciplinary, collaborative approach to workPassion for supporting the organization’s mission and for maintaining programmatic excellenceProven success working with individuals of diverse backgroundsAbility to manage multiple projects and assignments simultaneously, often with competing deadlinesCommunication skills that allow for productive sharing, debate, and exchange of information and ideas, whether verbally or in writingPHYSICAL REQUIREMENTSProlonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.