Digital Asset Specialist Consultant

bluestarfamilies; United States; Remote; USD 34,000 - 48,000; Part time

Job summary

Blue Star Families is seeking a remote Independent Contractor, Digital Asset Specialist Consultant to govern the Canto library, manage portals, and ensure asset quality and compliance. Tasks include metadata consistency, portal customization, and asset audits across national and chapter levels.

You will operate with full autonomy, handling uploads and asset reviews while aligning with privacy and branding standards.

Responsibilities

• Maintain organization and structure of the Canto library with consistent metadata and tagging conventions
• Build and manage upload portals for national and chapter-level use; customize portals for user-friendly submission workflows
• Review incoming submissions for quality and relevance; approve or reject assets per guidelines
• Review images for sensitive information; edit or flag assets to ensure compliance with organizational and military guidelines
• Audit legacy asset libraries; tag and categorize content; remove duplicates; reorganize for quick access
• Provide best-practice recommendations for digital asset management and collaborate with stakeholders to improve searchability and user experience

Skills

Digital Asset Management

Metadata tagging

Quality Assurance

Compliance

Tools

Canto

Job description

Independent Contractor: Digital Asset Specialist Consultant

Location: Remote/Virtual

Project Lead: Associate Director, Communications

Position Type: Independent Contractor, up to 25 hours per week

Hourly range: $25-$35 per hour

About Blue Star Families

Blue Star Families (BSF) is a national nonprofit dedicated to supporting military families by providing programming and resources while strengthening their connections to their local communities. We partner with businesses, government agencies, and local organizations to create impactful programs that empower and uplift military families.

Independent Contractor Engagement Terms

• Retains full autonomy over the method, schedule, and tools used to perform services.
• Is not assigned work hours, or internal recurring meetings.
• Shall not use a BSF job title, business card, or name tag.
• Will not represent themselves as a BSF employee or agent to external stakeholders.

Scope of Work & Key Responsibilities

• 3.1 Canto Platform Governance & Administration
  Maintain overall organization and structure of the Canto library
  Ensure consistent metadata, tagging conventions, and folder hierarchy
• 3.2 Portal Architecture & Intake Workflows
  Build and manage upload links and portals for national and chapter-level use
  Customize portals to ensure ease of use and alignment with submission guidelines
  Provide guidance or documentation to internal users on proper upload procedures
  Upload assets as needed
• 3.3 Quality Assurance & Asset Review
  Review incoming photo submissions for quality, relevance, and compliance
  Approve or reject assets based on established criteria
  Ensure all images meet brand and privacy standards
• 3.4 Compliance, Privacy & Content Scrubbing
  Review images for sensitive or restricted information, including visible nametapes or identifying details
  Edit, flag, or route assets as needed to ensure compliance with organizational and military guidelines
• 3.5 Legacy Asset Audit & System Normalization
  Work backward through existing asset libraries to:
  Tag and categorize legacy content
  Eliminate duplicates or outdated files
  Reorganize assets into a standardized, searchable system
  Prioritize high-value or frequently used content for faster accessibility
• 3.6 Continuous Improvement & Advisory
  Recommend best practices for digital asset management
  Identify opportunities to improve efficiency, searchability, and user experience
  Collaborate with internal stakeholders to align asset organization with programmatic needs
  Deliverables & Milestones

Deliverables & Milestones

• Standard Operating Procedures (SOPs): Documentation of Canto tagging, taxonomy rules, and upload workflows for internal staff.
• Custom Intake Portals: Fully configured upload links/portals tailored for national and chapter-level content submissions.
• Legacy Library Migration Plan: Audit report and completed cleanup of historical media files, including deduplication and re-tagging.
• Monthly Asset Governance Reports: Regular updates summarizing asset intake volume, approval metrics, and platform optimization efforts.