Diabetes Clinical Research Administrative Assistant

Brigham and Women's Hospital; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare institution is seeking an Administrative Support professional to assist the Director of Diabetes Clinical Research. This role involves providing administrative support, managing communications, and ensuring smooth operations of clinical trial activities. Ideal candidates will have strong communication skills and proficiency in office procedures.

Qualifications

• 2-3 years of Administrative Assistant or Secretarial Experience required.
• Ability to proofread and edit written documents.

Responsibilities

• Provide administrative support to executives and department heads.
• Assist with clinical trial activities and ensure deliverables are met.
• Organize and maintain files, records, and documents.

Skills

Communication

Time Management

Interpersonal Skills

Education

High School Diploma or Equivalent

Trade/Technical/Vocational Diploma

Tools

MS Office

Job description

Specializes in providing routine administrative support as directed under moderate supervision, for the Director of Diabetes Clinical Research. Will assist with daily coordination and communication to ensure the smooth operation of various business functions and serve as a point of contact for internal and external collaborators.
Responsibilities may include:
Providing administrative support to individuals who may include internal and external executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Assisting with the planning, execution and monitoring of clinical trial activities, by ensuring that timelines and deliverables are met in accordance with executed clinical trial agreements.
Serve as a point of contact for internal and external associates, including employees, clients, vendors, and partners.
Organizing and maintaining files, records, and documents.
Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.
Remain knowledgeable of business unit policies.
May make contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under moderate supervision.
Required for All Jobs
Performs other duties as assigned
Complies with all policies and standards
Does this position require Patient Care (indirect/direct)? No

Education

High School Diploma or Equivalent required or

Trade/Technical/Vocational Diploma Related Field of Study preferred

Can this role accept experience in lieu of a degree? Yes


Experience

Administrative Assistant or Secretarial Experience 2-3 years required

Knowledge, Skills & Abilities

Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.

Proficiency in MS Office.

Ability to proofread and edit written documents.

Ability to use phone system.

Managing one's own time and the time of others.

Strong verbal & written communication skills.

Strong interpersonal, written and oral skills.

Ability to use standard office equipment.

Familiarity with medical terminology.

Physical Requirements

Standing Occasionally (3-33%)
Walking Occasionally (3-33%)
Sitting Constantly (67-100%)
Lifting Occasionally (3-33%) 20lbs - 35lbs
Carrying Occasionally (3-33%) 20lbs - 35lbs
Pushing Rarely (Less than 2%)
Pulling Rarely (Less than 2%)
Climbing Rarely (Less than 2%)
Balancing Occasionally (3-33%)
Stooping Occasionally (3-33%)
Kneeling Rarely (Less than 2%)
Crouching Rarely (Less than 2%)
Crawling Rarely (Less than 2%)
Reaching Occasionally (3-33%)
Gross Manipulation (Handling) Constantly (67-100%)
Fine Manipulation (Fingering) Frequently (34-66%)
Feeling Constantly (67-100%)
Foot Use Rarely (Less than 2%)
Vision - Far Constantly (67-100%)
Vision - Near Constantly (67-100%)
Talking Constantly (67-100%)
Hearing Constantly (67-100%)

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.