DFH Coordinator

ISEC, Inc.; El Segundo (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

ISEC, Inc. in El Segundo, CA is seeking a detail-oriented Project Coordinator to support DFH Estimating, Detailing, and Purchasing teams. You will help with document control, take-offs, data entry, RFQs, submittals, and shop drawings under supervision.

This role emphasizes coordinating with vendors and customers, tracking submittal dates, and maintaining to-do lists, while ensuring accurate records and timely delivery of project closeout documents.

Qualifications

• High School Diploma or equivalent required; 2 years in construction admin/coordinator role preferred.
• College degree coursework in a technical area is preferred.
• Experience supporting estimating, detailing or purchasing teams is a plus.

Responsibilities

• Provide and maintain document control in Box and Comsense.
• Assist Estimating & Detailing teams with take-offs, data entry, RFQ generation and quote entry.
• Assist with submittal requirements gathering and vendor/manufacturer coordination.
• Support shop drawings tasks and procure manufacturer drawings as needed.
• Track submittal deliverable dates and ensure on-time delivery.
• Maintain project to-do and issues lists; report progress to management.
• Coordinate with Purchasing to procure, expedite, and track materials and warranties.
• Assist with project closeout documents, OMs, and warranties.

Skills

Document control

Data entry

MS Office Suite

Communication

Organizational skills

Reading plans/specifications

Self-motivated

Team coordination

Education

High School Diploma

College coursework in a technical area

Tools

Box

Comsense

Job description

REPORTS TO: Estimator, Purchasing Agent, Detailer or Operations Manager

FLSA Status: Non-Exempt

Position Summary

The coordinator is responsible for assisting the DFH Estimating, Detailing, and/or Purchasing teams with coordination duties associated with project estimating and management.

Duties & Responsibilities

• Provide and maintain document control in Box and Comsense.
• Assist Estimating & Detailing teams in initial plan review (take-off, phasing, breakouts), data entry into Comsense, generating RFQ’s and entering quotes into Comsense
• Help procure submittal requirements. (Gather Product Data, Substitution Requests, LEED, Manufacturer qualifications etc.) and coordinate Manufacturer supplied Submittals etc.)
• Assist with tasks related to shop drawings. (Drawing of Door and Frame Elevations under the supervision of the Detailer). Procure manufacturer supplied shop drawings as necessary.
• Track submittal deliverable dates and ensure they are met.
• Maintain project to do and issues list, report on progress to manager.
• Manage vendor or customer tasks/issues under the guidance of manager.
• Coordinate alongside Purchasing Department to procure, expedite, and track materials, backorders, shortage and breakage, quality, and warranty items.
• Support procurement and delivery of Project Closeout documents, O&Ms, Warranties etc.
• Coordinate Field Related issues between customers and manufacturers/suppliers and vendors.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education/Experience

Preferred Qualifications (in addition to minimum qualifications)

• College degree with coursework in a technical area.
• 2 years construction industry experience in an administrative role – i.e., Project Coordinator,
• Experience responding to customer and/or vendor concerns

Knowledge/Skills

• Experience in construction coordination and closeout
• Experience providing contractor or vendor support
• Ability to read plans and specifications

Education/Experience

Minimum Qualifications

• High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.
• Experience assisting multiple teams

Knowledge/Skills

• Strong written and verbal communication skills
• Strong prioritization and organizational skills, detail-oriented
• Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint
• Engages in company culture
• Open to feedback and flexible to change
• Able to work in fast-paced, environment dealing with multiple team members
• Self-motivated

Customer Service Skills:

• Demonstratescommitment to deliver outstandingservice– both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude