Development Public Relations Coordinator

McMillen Health; Fort Wayne (IN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

403b

Paid time off

Parental leave

Training & development

Job summary

McMillen Health is seeking a Development & Public Relations Coordinator to support the Development and Marketing team, ensuring donor tracking efficiency, cultivating news outlets, and drafting press releases. This role also coordinates event materials and donor communications.

Based in Fort Wayne, Indiana, this full-time in-person position reports to the Director of Development and Marketing, with duties spanning donor relations, grant records, and community outreach.

Qualifications

• Bachelor’s degree or certification in development, fundraising, or public relations.
• Valid Driver’s License.
• Presentation skills.
• Strong verbal and written communication skills.
• Problem solver.
• Proven ability to meet deadlines.
• Knowledge of media conduct and donor relations.
• Ability to work independently with minimum supervision.
• Highly organized, with the ability to track and monitor multiple projects.
• Ability to organize, prioritize and manage workload, advising supervisor of significant issues.
• Ability to exercise judgment and discretion and maintain confidentiality.
• Ability to systematically research growth opportunities.
• Proven ability to handle sensitive information with discretion and professionalism.
• Strong understanding of appropriate information-sharing boundaries in a workplace setting.

Responsibilities

• Coordinate donor and foundation management data input and profile organization.
• Maintain up-to-date grant records and sister documents in shared drives.
• Plan and execute annual events with Directors and Marketing staff.
• Prepare donor, foundation, and sponsor thank you letters for sign-off.
• Assist with mailing preparations and distributions.
• Research grant/foundation deadlines and report findings to leadership.
• Create donor email drafts for review by Director of Marketing and Development.
• Assist with design and drafting of McMillen Health Annual Report.
• Support annual fundraising campaigns and donor outreach strategies.
• Collaborate with media outlets, partners, and community organizations on PR efforts.
• Draft press releases and updates for the McMillen Health website.
• Research and maintain records of local news contacts.

Skills

Verbal communication

Written communication

Presentation skills

Problem solving

Deadline management

Organization

Workload management

Discretion & confidentiality

Growth opportunity research

Education

Bachelor’s degree or certification in development, fundraising, or public relations

Job description

Benefits:

• 403b
• Paid time off
• Parental leave
• Training & development

Job Summary:

The Development & Public Relations Coordinator will provide essential support to the Development and Marketing team, ensuring donor tracking efficiency and growth, news outlet relationship cultivation, press release creation and event success. This role involves organizing documents, conducting deliveries and pick-ups of event materials, assisting with donor thank you efforts, and coordinating news and public relations.

This is a full time, in-person, 12-month hourly position and reports directly to the Director of Development and Marketing.

Responsibilities:

• Coordinate with Director of Development and Marketing to handle donor and foundation management software such as inputting data and organizing profiles
• Keep up to date records of grant agreements and sister documents in the W drive
• Coordinate planning and execution of special events annually with the Director of Development & Marketing and Marketing Specialist by identifying, assembling, and organizing event material as well as event communication
• Prep donor, foundation, and sponsor thank you letters by addressing and mailing them with 100% accuracy for Director of Development and Marketing or Executive Director to sign
• Assist with preparation and distribution of mailings
• Assist with research on grant and foundation request due dates and report to Director of Development and Marketing
• Create donor email drafts through Network for Good for Director of Marketing and Development Review
• Assist with design and drafting of McMillen Health Annual Report
• Coordinate with Director of Development and Marketing to plan annual fundraising campaigns and outreach for new potential donors
• Collaborate with news outlets, external partners, and community organizations alongside Director of Development and Marketing
• Draft press releases to send to news contacts and news updates for the McMillen Health Website
• Research and keep records of up to date news contacts within Allen and surrounding counties
• Perform general office duties, such as ordering supplies, maintaining equipment, and ensuring a clean and organized workspace
• Maintain confidentiality at all times
• Prioritize and complete multiple responsibilities simultaneously while managing time effectively
• Other duties as assigned

Qualifications:

• Bachelor’s degree or certification in development, fundraising, or public relations
• Valid Driver’s License
• Presentation skills
• Strong verbal and written communication skills
• Problem solver
• Proven ability to meet deadlines
• Knowledge of media conduct and donor relations
• Ability to work independently with minimum supervision
• Highly organized, with the ability to track and monitor multiple projects
• Ability to organize, prioritize and manage workload, advising supervisor of significant issues
• Ability to exercise judgment and discretion and maintain confidentiality
• Ability to systematically research growth opportunities.
• Proven ability to handle sensitive information with discretion and professionalism.
• Strong understanding of appropriate information-sharing boundaries in a workplace setting.

Please note, McMillen Health does not offer health insurance