Development Initiatives Coordinator Southeast | Shalom Hartman Institute

JLive; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

SHI NA is seeking a Development Initiatives Coordinator in New York to support fundraising activities, donor relations, and event logistics. The role requires managing the development database, preparing reports, and collaborating across multiple teams to ensure data accuracy and efficient operations.

Ideal candidates have 3+ years in fundraising or admin roles, strong communication, and the ability to work in a fast-paced, cross-cultural environment.

Qualifications

• Minimum 3 years of relevant fundraising/administrative experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Support donor events logistics and invitations, RSVP tracking, and follow-up.
• Manage Salesforce donor records, gifts/pledges, and reporting with the Development Ops team.
• Provide admin support to the Managing Director and Development team, plan travel, and coordinate meetings.

Skills

Excellent communication

Highly organized

Initiative

Multi-tasking

Flexible schedule

Hebrew familiarity

Education

BA/BS or equivalent

Tools

Microsoft Office

Excel

Job description

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Shalom Hartman Institute - New York, NY, United States

Development Initiatives Coordinator Southeast

The Shalom Hartman Institute of North America

Mission and Philosophy

The Shalom Hartman Institute is a leading research and educational center serving Israel and world Jewry. We work to enrich the moral and spiritual life of Israel and the Jewish people, deepen the commitment to pluralism and Israel’s Jewish and democratic character, and rebuild the covenant between Israel and the Jewish world.

Through our community of outstanding scholars and educators, the Institute develops innovative responses to the challenges of our time, cultivates a new generation of leaders and change agents, and builds transformational educational projects that help inspire a better Judaism and a better Israel for the 21st century.

Position

SHI NA has an exciting new opportunity for a motivated, thoughtful, and organized individual to support SHI NA’s fundraising work with major donors, foundations, Jewish Federations , and Board leaders .

This role executes the day-to-day activity of fundraising administration including fundraising event support, gift management, CRM donor system management (salesforce) , and support s the Development department as a whole . Th e ideal candidate will bring 3 - 6 years of fundraising related work experience with demonstrated ability in administration, project coordination, research, and relationship management. This role requires someone who will bring a professional, resourceful, and entrepreneurial style, and an ability to work with multiple professional partners and reports across a cross-continental framework with dipl omatic interpersonal skills and a customer service orientation . The ideal candidate will know how to manage and prioritize among many different responsibilities and as part of a constantly evolving operation; and w ill bring strong technology skills, verbal and written communication skills, exceptional attention to detail, and strong capacity for time-management. The candidate will b ring an eagerness to learn. As with all SHI NA roles, this position is iterative and will evolve over time with input across teams. The position reports primarily to the Managing Director of Philanthropic Engagement and is based in our NY office in-person four days per week .

Responsibilities

• Supporting Development Events – assist with logistical and planning element s of donor and prospect events including leadership seminars and VIP / Giving Society engagement o pportunities (virtual and in-person) . Send invitations, arrange logistics; manage RSVPs, and follow up after the event; Local NY area and Florida support.
• D atabase CRM (Salesforce) M anagement – responsible for updating and maintaining key components of the Institute’s development database, including individual donor records, recording gifts/pledges , generating reports and tracking donor activity ; work closely with Director of Development Operations to troubleshoot systems to ensure accuracy and efficiency ; c onduct donor research as needed
• Development Admin istrative support – Support the Managing Director of Philanthropic Engagement , as well as the entire Development team through planning and scheduling global team retreats and meetings , tracking and coding receipts and expenses, drafting PowerPoint presentations and provide other scheduling/travel support as needed , b ack up support to Senior VP for Institutional Advancement during US travel ; support Florida - based Senior Development Officer and New York based Engagement Office r ( when hired )
• Donor Relations Communication/Correspondence – draft gift acknowledgmen t thank you letters , and ‘ In honor of ’ / ‘ In memory of ’ notifications and any additional materials provided to donors; coordinate creation and disbursement of giving society welcome packages
• Support organization as needed with general administrative assignments and special projects, budget and expense coding, and general office support for the New York office.

Qualifications

• Minimum 3 years of relevant experience
• Takes initiative and execute s on new ideas
• Exceptionally organized and detail-oriented
• Passion for Shalom Hartman educational leadership mission
• Excellent communication skills
• Able to manage multiple complex tasks
• Proven ability to thrive in a dynamic, high-energy and cross-cultural environment
• Track record of demonstrating sound judgment by making appropriate decisions an d knowing when to communicate and when to take initiative
• Capable of working independently as well as collaboratively in team settings
• Flexible work style with the ability to work under tight deadlines and with shifting priorities
• Ability to staff occasional evening and weekend programs; occasional domestic and Israel trave l
• Superior w riting and e diting skills
• Proficient in Microsoft Office applications – proven ability using Excel
• Hebrew familiarity a plus
• Good sense of humor
• BA / BS or equivalent

Salary range and benefits : The salary for this position is $65,000 - $75,000 annually, commensurate with experience. We offer a very competitive benefits package. SHI NA is an equal opportunity employer.

We deeply value the diversity of insight, perspective, and experience brought by people from backgrounds typically underrepresented in Jewish institutions. We also welcome applications from people of diverse religious, spiritual, and cultural backgrounds. The organization provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, sexual orientation, gender expression, age, alienage or citizenship status, creed, genetic predisposition or carrier status, national origin, disability condition, marital status, status as a disabled or Vietnam-era veteran, or any other protected characteristic as established by law. In addition, the organization affirmatively seeks to advance the principles of equal employment opportunity as it applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.

We thank you for your interest in career opportunities with The Shalom Hartman Institute. Due to anticipated high volume, only those candidates selected for an interview will be contacted. Candidates who will be interviewed can expect a response within 3-4 weeks.