Development Operations Manager: Budget & Onboarding

obama; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

The Obama Foundation in Chicago is seeking a Manager of Development Operations Administration to oversee internal budget, vendor contracts, onboarding and professional development, and supervise the Development Operations Analyst.

The role partners with the People Team to design onboarding, training, and a cohesive, high‑performing culture that supports the Foundation's revenue goals and long-term sustainability.

Qualifications

• 4-6 years of progressive experience in operations, project management, internal budget tracking, or non-profit administration, with demonstrated leadership readiness or direct supervisory experience.
• Strong financial acu

Responsibilities

• Internal Budget Oversight: Drive the creation, monthly tracking, and formal reconciliation of Development Operations' internal operating budget, serving as the primary liaison to the Finance department for internal operational expenditures.
• Contract & Procurement Management: Manage the end-to-end lifecycle for divisional vendor contracts, statement of work (SOW) processing, purchase orders, and invoice approvals, ensuring compliance with institutional procurement policies.
• Executive Reporting Support: Partner closely with the Senior Director of Development Operations to compile, manage, and distribute monthly progress reports, executive dashboards, and performance analytics for Development, Board and Foundation leadership.
• Hiring Pipeline Management: Serve as the division's primary operational lead to the People Team, efficiently coordinating job descriptions, sourcing workflows with talent acquisition, and providing updates on progress to the division.
• Onboarding Architecture: Design, organize, and lead a standardized, high-touch departmental onboarding program for all new operations hires, partnering directly with hiring managers to ensure rapid role acclimatization and technical readiness.
• Professional Development & Culture: Co-design and administer divisional training modules and professional development opportunities. In particular, supporting the Development team's group of dispersed Analysts, ensuring cohesion and coordinated oversight of projects and training, as needed. Proactively drive initiatives that foster a collaborative, inclusive, and high‑performing team culture.
• Direct Supervision: Manage, coach, and evaluate the Development Operations Analyst, directing their daily task prioritization across central projects, operational help‑desk triage, and cross‑pod support.
• Process Optimization: Continually audit internal administrative processes, standardizing operating procedures to eliminate friction and maximize operational efficiency across all operations subteams.

Job description

The Obama Foundation in Chicago is seeking a Manager of Development Operations Administration to oversee internal budget, vendor contracts, onboarding and professional development, and supervise the Development Operations Analyst.

The role partners with the People Team to design onboarding, training, and a cohesive, high‑performing culture that supports the Foundation's revenue goals and long-term sustainability.