Development Operations Manager — Budgeting & Onboarding

Obama Foundation; Little Rock (AR); Hybrid; USD 87,000 - 109,000; Full time

Job summary

The Obama Foundation is seeking a Manager of Development Operations Administration to lead the internal business, fiscal, talent, and culture infrastructure of the Development Operations division. This role ensures systems, resources, onboarding, and workflows run with precision to support increasing annual revenue goals and long-term sustainability.

Reporting to the Senior Director, you will oversee budgeting, vendor contracts, procurement, and executive reporting, while partnering with the

Qualifications

• 4-6 years of progressive experience in operations, project management, internal budget tracking, or non-profit administration, with demonstrated leadership readiness or direct supervisory experience.
• Strong financial acumen with hands-on experience building, tracking, and reconciling departmental operating budgets and managing procurement/contract lifecycles.
• Proven experience in talent coordination, designing onboarding workflows, or leading team professional development initiatives.
• Exceptional organizational, project management, and time-management skills; highly detail-oriented with the ability to manage competing priorities under tight deadlines.
• Excellent interpersonal and communication skills, with a demonstrated ability to build strong, empathetic working relationships across teams and with external partners.
• Proficiency with CRM systems (Salesforce preferred), financial tracking software/spreadsheets, and project management tools.
• Commitment to the values and mission of the Foundation.

Responsibilities

• Internal Budget Oversight: Drive the creation, monthly tracking, and formal reconciliation of Development Operations' internal operating budget, serving as the primary liaison to the Finance department for internal operational expenditures.
• Contract & Procurement Management: Manage the end-to-end lifecycle for divisional vendor contracts, SOW processing, purchase orders, and invoice approvals, ensuring compliance with institutional procurement policies.
• Executive Reporting Support: Partner closely with the Senior Director of Development Operations to compile, manage, and distribute monthly progress reports, executive dashboards, and performance analytics for Development, Board and Foundation leadership.
• Hiring Pipeline Management: Coordinate job descriptions, sourcing workflows with talent acquisition, and providing updates on progress to the division.
• Onboarding Architecture: Design, organize, and lead a standardized, high-touch departmental onboarding program for all new operations hires, partnering directly with hiring managers to ensure rapid role acclimatization and technical readiness.
• Professional Development & Culture: Co-design and administer divisional training modules and professional development opportunities. In particular, supporting the Development team's group of dispersed Analysts, ensuring cohesion and coordinated oversight of projects and training, as needed. Proactively drive initiatives that foster a collaborative, inclusive, and high-performing team culture.
• Direct Supervision: Manage, coach, and evaluate the Development Operations Analyst, directing their daily task prioritization across central projects, operational help-desk triage, and cross-pod support.
• Process Optimization: Continually audit internal administrative processes, standardizing operating procedures to eliminate friction and maximize operational efficiency across all operations subteams.

Skills

Operations leadership

Budget tracking

Procurement management

Talent coordination

Onboarding design

Communication

Project management

Tools

Salesforce

Spreadsheets

Job description

The Obama Foundation is seeking a Manager of Development Operations Administration to lead the internal business, fiscal, talent, and culture infrastructure of the Development Operations division. This role ensures systems, resources, onboarding, and workflows run with precision to support increasing annual revenue goals and long-term sustainability.

Reporting to the Senior Director, you will oversee budgeting, vendor contracts, procurement, and executive reporting, while partnering with the