Development Operations & Donor Relations Specialist

New Jersey Performing Arts Center; Newark (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

New Jersey Performing Arts Center (NJPAC) seeks a proactive Special Assistant to provide high-level administrative support to the Vice President of Development. You will manage donor recognition, event planning, CRM data integrity, and cross-team projects in a fast-paced environment.

Ideal candidates bring 2–3 years in fundraising, strong project management, and exceptional communication skills. The role involves coordinating with donors, volunteers, trustees, and staff, plus occasional

Qualifications

• 2–3 years experience in a fundraising environment.
• Excellent project management skills in fast-paced and intense work environments.
• Strong interpersonal, decision-making, and organizational skills with attention to detail.
• Willing to conquer the “small tasks” with an understanding of their vital importance in the success of the organization.
• Center principles of equity, inclusion, and belonging in all work

Responsibilities

• Prepare donor acknowledgement letters and ensure data accuracy.
• Lead creation of donor recognition lists with marketing and development teams.
• Manage on-site donor recognition and lobby banners.
• Project manage annual mailings of endowment reports and holiday cards with vendors.
• Assist with onboarding for new Development team members.
• Support monthly VP work records and expense reports.
• Maintain marketing collateral for pitches and press kits.
• Coordinate special requests for donor tickets and events.
• Organize and share annual development events calendar.
• Schedule VP meetings and arrange travel as needed.
• Provide light administrative support for Corporate, Individual, Foundation or Events teams.

Skills

Fundraising knowledge

Project management

Relationship management

Communication skills

Interpersonal skills

Confidentiality

Independent work

Equity inclusion

Organizational skills

Attention to detail

Education

Bachelor’s degree

Tools

Salesforce

CRM platforms

Google Suite

Microsoft Office

Mail merge

Wrike

Job description

New Jersey Performing Arts Center (NJPAC) seeks a proactive Special Assistant to provide high-level administrative support to the Vice President of Development. You will manage donor recognition, event planning, CRM data integrity, and cross-team projects in a fast-paced environment.

Ideal candidates bring 2–3 years in fundraising, strong project management, and exceptional communication skills. The role involves coordinating with donors, volunteers, trustees, and staff, plus occasional