Development Special Assistant — Donor Relations & Projects

New-Jersey-Performing-Arts-Center; Newark (NJ); On-site; USD 68,000 - 83,000; Full time

Job summary

NJPAC Newark seeks a Special Assistant, Development to provide high-level administrative support to the Vice President of Development and assist with donor relations, reporting, and project management. You will help manage cross-team initiatives and ensure accurate data entry in Salesforce and related systems.

The role requires 2–3 years in fundraising, strong organizational skills, and the ability to work evenings and weekends for events.

Qualifications

• 2–3 years in a fundraising environment.
• Ability to identify and implement solutions for departmental pain points.
• Excellent skills in Microsoft Office, Google Suite, and CRM platforms; Salesforce a plus.
• Excellent project management skills in fast-paced environments.
• Strong interpersonal, decision-making, and organizational skills with attention to detail.
• Superior written and verbal communication.
• Willing to handle small tasks with importance to org success.
• Commitment to NJPAC center principles of equity, inclusion, belonging.
• Exceptional relationship management with donors and stakeholders.
• Bachelor's degree or equivalent preferred.

Responsibilities

• Prepare weekly donor acknowledgement letters.
• Manage on-site donor recognition, including lobby banners and credit lines.
• Lead creation of donor recognition lists for reports and marketing materials.
• Serve as project manager for annual mailings of reports and holiday cards.
• Assist with onboarding logistics for new Development team members.
• Manage VP schedules and travel arrangements.
• Support scheduling and events including donor communications in Salesforce.
• Maintain dashboards and reports in Salesforce and Tableau as needed.
• Enter, update, and clean donor data for accuracy and consistency.

Skills

Project management

CRM (Salesforce)

Microsoft Office

Google Workspace

Communication

Education

Bachelor's degree

Tools

Salesforce

Google Suite

Microsoft Office

Job description

NJPAC Newark seeks a Special Assistant, Development to provide high-level administrative support to the Vice President of Development and assist with donor relations, reporting, and project management. You will help manage cross-team initiatives and ensure accurate data entry in Salesforce and related systems.

The role requires 2–3 years in fundraising, strong organizational skills, and the ability to work evenings and weekends for events.