Development Operations & Donor Relations Specialist

ADP, Inc.; Newark (NJ); On-site; USD 64,000 - 86,000; Full time

Job summary

NJPAC is seeking a Special Assistant, Development in Newark to provide high-level administrative support to the VP of Development and help manage fundraising projects and donor relations. The role involves coordinating timelines, maintaining donor records, and ensuring accurate reporting across Salesforce and related systems.

The ideal candidate balances initiative with professionalism, can juggle multiple tasks, and is comfortable supporting events and engaging with diverse stakeholders

Qualifications

• Ideally 2–3 years experience in a fundraising environment.
• Ability to identify and implement solutions for departmental pain points.
• Excellent project management skills in fast-paced environments.
• Strong interpersonal, decision-making and organizational skills with attention to detail.
• Superior verbal and written communication with proofreading abilities.
• Willing to handle small tasks with importance to organizational success.
• Commitment to equity, inclusion and belonging in all work.

Responsibilities

• Prepare weekly donor acknowledgement letters and ensure data/language accuracy.
• Manage on-site donor recognition and annual lobby banners, and review credit lines for annual support.
• Lead creation of donor recognition lists for reports and banners, coordinating with marketing and development teams.
• Serve as project manager for annual mailings of reports, endowments and holiday cards; manage lists and mail merges.
• Assist with onboarding logistics for new Development team members and support VP scheduling and travel.

Skills

Interpersonal skills

Project management

Strong communication

MS Office

Google Suite

CRM platforms

Education

Bachelor’s degree or equivalent

Tools

Salesforce

Mail merge

Job description

NJPAC is seeking a Special Assistant, Development in Newark to provide high-level administrative support to the VP of Development and help manage fundraising projects and donor relations. The role involves coordinating timelines, maintaining donor records, and ensuring accurate reporting across Salesforce and related systems.

The ideal candidate balances initiative with professionalism, can juggle multiple tasks, and is comfortable supporting events and engaging with diverse stakeholders