Development Operations & Donor Relations Assistant

Hamilton College; Town of Clinton (NY); On-site; USD 28,000 - 30,000; Full time

Job summary

Hamilton College in Clinton, New York, is seeking an Office Assistant, Development to provide administrative and operational support to the Development/Advancement Office. You will report to the AVP for Development and assist frontline fundraising, planned giving, and donor relations staff.

The role emphasizes organization, discretion, and data management across on-site and remote teams, with occasional evening/weekend hours for donor events and campaigns.

Qualifications

• Associate’s degree and three or more years of administrative experience.
• Experience with confidential donor, financial, and personal information.
• Experience with data management and financial reporting.
• Bachelor’s degree is preferred.
• Experience in higher education advancement or nonprofit fundraising is a plus.
• Experience coordinating complex scheduling across multiple calendars is preferred.
• Experience with Salesforce CRM, Google Workspace, and Microsoft Office is a plus.

Responsibilities

• Supports AVP and frontline team with calendars, meetings, and briefing materials.
• Greets visitors and callers as the first point of contact.
• Coordinates team travel logistics and itineraries.
• Prepares correspondence, invitations, and gift acknowledgments.
• Maintains confidential donor documents and CRM records.
• Runs basic donor data queries and generates reports.
• Manages office supplies, facilities requests, and onboarding/offboarding.
• Occasional evenings/weekends for donor events.

Skills

Organizational skills

Interpersonal skills

Communication skills

Discretion and professionalism

Data management

Time management

Education

Associate's degree

Bachelor's degree

Tools

Salesforce CRM

Google Workspace

Microsoft Office

Job description

Hamilton College in Clinton, New York, is seeking an Office Assistant, Development to provide administrative and operational support to the Development/Advancement Office. You will report to the AVP for Development and assist frontline fundraising, planned giving, and donor relations staff.

The role emphasizes organization, discretion, and data management across on-site and remote teams, with occasional evening/weekend hours for donor events and campaigns.