Development Operations Coordinator

Museum of Modern Art; New York (NY); On-site; USD 56,000 - 68,000; Full time

Job summary

The Museum of Modern Art is seeking a Development Assistant to provide administrative and operational support to the Trustee Giving and Campaign Operations team. The role focuses on project coordination, accurate data entry, and timely execution to ensure gifts are processed and recorded accurately.

Ideal candidates are detail-oriented, professional, and collaborative, with experience in data management, donor communications, and CRM usage.

Qualifications

• Bachelor's degree or equivalent experience; 2+ years in a development office or nonprofit setting.
• Experience in project coordination and data management with multiple deadlines.
• Excellent writing and proofreading for donor/trustee communications.
• Highly organized, proactive, and able to manage multiple priorities with minimal supervision.
• Proficient in Microsoft Office, Google Workspace, and a CRM (Salesforce or similar); strong Excel skills.
• Ability to work independently while collaborating with colleagues and trustee offices.
• Comfort communicating with donors by phone and email; handle confidential information discreetly.
• On-site presence required five days a week during the 90-day initial employment period; then four days per week onsite, with possible variation.

Responsibilities

• Process gift paperwork and ensure timely posting and allocation.
• Maintain gift tracking in CRM and donor databases; reconcile records.
• Draft gift acknowledgments and tax letters; log communications.
• Maintain donor tracking in CRM, PM tools, and Excel; support reporting.
• Prepare donor communications and stewardship materials; assist with proposals.
• Coordinate meetings and manage confidential donor information.
• Assist with budgets, vendor invoices, and related expenses.

Skills

Project coordination

Data management

Writing & proofreading

Organization & multi-tasking

Independent work

Donor communications

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Google Workspace

CRM (Salesforce or similar)

Excel

Job description

The Museum of Modern Art is seeking a Development Assistant to provide administrative and operational support to the Trustee Giving and Campaign Operations team. The role focuses on project coordination, accurate data entry, and timely execution to ensure gifts are processed and recorded accurately.

Ideal candidates are detail-oriented, professional, and collaborative, with experience in data management, donor communications, and CRM usage.