Development Office Assistant: Fundraising & Data Support

Hamilton College; Town of Clinton (NY); On-site; USD 28,000 - 30,000; Full time

Job summary

Hamilton College is seeking an Office Assistant, Development to provide administrative and operational support to the Development team within the Advancement Office. The role backs the AVP and frontline fundraising, planned giving, and corporate/foundation relations, working with donors and senior staff, on-site and remote teams.

You will manage calendars, prepare materials, coordinate events, handle donor data in the CRM, and assist with travel logistics.

Qualifications

• Associate's degree and three or more years of administrative experience.
• Experience with confidential donor, financial, and personal information
• Experience with data management and financial reporting

Responsibilities

• Supports the AVP and frontline team with calendar management, meeting preparation, and briefing materials for donor visits and off-campus meetings
• Serves as the friendly and professional first point of contact for visitors and callers, acting as a knowledgeable and welcoming guide
• Supports and coordinates team travel: logistics, itineraries, and background materials for donor visits and off-campus meetings
• Prepares correspondence, memoranda, meeting materials, proposals, invitations, and gift acknowledgement
• Maintains confidential donor documentation and departmental files, both electronic and physical

Skills

Calendar management

Communication

Data entry

Office administration

Team coordination

Customer service

Cross-functional collaboration

Prioritization

Education

Associate's degree

Bachelor's degree

Tools

Salesforce CRM

Google Workspace

Microsoft Office

Job description

Hamilton College is seeking an Office Assistant, Development to provide administrative and operational support to the Development team within the Advancement Office. The role backs the AVP and frontline fundraising, planned giving, and corporate/foundation relations, working with donors and senior staff, on-site and remote teams.

You will manage calendars, prepare materials, coordinate events, handle donor data in the CRM, and assist with travel logistics.