Development & Events Coordinator — Hybrid & Donor Engagement

Automatic Data Processing, Inc.; New York (NY); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Ronald McDonald House New York is seeking a Coordinator, Development and Events to support a full calendar of donor and constituent events. You will manage guest lists, RSVPs, briefing materials, and on‑site event operations while assisting with donor correspondence and Salesforce data entry.

The role requires 2–5 years in development or events, experience with Salesforce or similar CRM, and proficiency in Microsoft Office, Classy, Marketing Cloud and Canva.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 2–5 years of experience in development, events, or a comparable coordination role; nonprofit experience a plus.
• Demonstrated experience supporting events from planning through execution, including guest list and RSVP management.
• Experience with Salesforce or a comparable CRM strongly preferred; comfort learning new systems quickly.
• Proficiency with Microsoft Office, particularly Excel and Word (including mail merge); familiarity with Classy and Marketing Cloud as well as design systems like Canva, preferred.

Responsibilities

• Provide administrative and logistical support for events hosted at RMH‑NY, including donor receptions, House tours, corporate and volunteer group visits, and stewardship gatherings.
• Support small offsite events such as cultivation events and third‑party fundraisers.
• Coordinate day‑to‑day event logistics: room reservations and setup, catering orders, AV needs, signage, and printed materials.
• Serve as a liaison to vendors and internal departments to confirm event needs, timing, and access.
• Maintain the master development events calendar with filing of run‑of‑show documents, timelines, and checklists.
• Provide day‑of support including setup, check‑in and registration, guest greeting, and post‑event breakdown.
• Track event expenses, process vendor invoices and expense reports, and maintain budget records.
• Post‑event follow‑up: acknowledgments, attendance reconciliation, data entry, and recap notes.

Skills

Event coordination

Donor relations

Communication

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Salesforce

Excel

Word

Classy

Marketing Cloud

Canva

Job description

Ronald McDonald House New York is seeking a Coordinator, Development and Events to support a full calendar of donor and constituent events. You will manage guest lists, RSVPs, briefing materials, and on‑site event operations while assisting with donor correspondence and Salesforce data entry.

The role requires 2–5 years in development or events, experience with Salesforce or similar CRM, and proficiency in Microsoft Office, Classy, Marketing Cloud and Canva.