Development & Donor Operations Coordinator

Easterseals Hawaii; Honolulu (HI); On-site; USD 34,000 - 39,000; Full time

Job summary

Easterseals Hawaii is seeking a Development & Administrative Coordinator to provide day-to-day support to the Development team, including gift processing, donor records, and event logistics. You will help keep the office running smoothly under development leadership.

This role includes ~20% CEO support, travel coordination, meeting materials, and confidential handling of sensitive information in a nonprofit environment on Oahu.

Qualifications

• High school diploma or equivalent required; Associate’s degree or coursework in business administration, communications, nonprofit management, or a related field preferred.
• 2+ years of administrative, office coordination, executive assistant, or development support experience; nonprofit experience preferred.
• Experience handling checks, cash, or financial records with accuracy and confidentiality preferred.
• Experience with a donor database, CRM, or comparable records system preferred.
• Strong written and verbal communication skills.
• Excellent organizational, data entry, and time management skills.
• Ability to work independently and collaboratively in a team environment.
• Passion for the organization’s purpose and commitment to social impact.

Responsibilities

• Receive, log, and secure all incoming mail, including checks, cash, and in‑kind gift documentation.
• Process and record all donations accurately and log in donor database within established timelines.
• Prepare check deposits and deliver deposits per internal control procedures.
• Reconcile gift records with Operations and resolve discrepancies.
• Maintain confidential donor and financial files in compliance.

Skills

Communication skills

Organizational skills

Data entry

Time management

Independent & collaborative

Donor database experience

Office administration experience

Nonprofit experience

Confidentiality

Education

High school diploma or equivalent

Associate’s degree or related coursework

Tools

Microsoft Office

PowerPoint

Job description

Easterseals Hawaii is seeking a Development & Administrative Coordinator to provide day-to-day support to the Development team, including gift processing, donor records, and event logistics. You will help keep the office running smoothly under development leadership.

This role includes ~20% CEO support, travel coordination, meeting materials, and confidential handling of sensitive information in a nonprofit environment on Oahu.