Development Coordinator Gift Administration and Donor Relations

Brigham and Women's Hospital; Somerville (MA); Hybrid; USD 50,000 - 53,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Brigham and Women’s Hospital is seeking a Development Coordinator to support the Gift Administration and Donor Relations teams. You will organize calendars, coordinate meetings with senior leaders, and help ensure timely donor recognition and stewardship across Mass General Brigham.

The role emphasizes strong communication, careful handling of confidential information, and the ability to manage multiple projects while supporting the mission of advancing patient care, research, and education.

Qualifications

• Strong written and oral communication skills with proofreading ability.
• Ability to manage and coordinate a dynamic team schedule across multiple locations and platforms.
• Upbeat, fast-paced professional environment adaptability.
• Able to handle moderately intricate problems with sound judgment.
• Capable of independent multi-project work and meeting deadlines.
• Discretion when working with confidential donor information.
• Sincere interest in philanthropy and Mass General Brigham's mission.

Responsibilities

• Provide administrative and project management support for Gift Administration and Donor Relations; track tasks and organize systems.
• Coordinate, schedule, and update meetings for senior leaders; prepare materials and messages.
• Proactively manage calendars and plan timelines for smooth implementation.
• Assist with acknowledgments and mailings; compile mailing lists and perform mail merges.
• Enter donor data into CRM; generate reports and maintain documentation.
• Process invoices for the Constituent Experience team; reconcile expenses.
• Support special projects and events for leadership as needed.

Skills

Written & oral communication

Proofreading

Calendar management

Team coordination

Discretion with confidential data

Independent multi-project work

Interest in philanthropy

Education

Bachelor's degree (preferred)

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Mass General Brigham Development Office represents a team of 450+ vibrant, collaborative, and skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders, and expand and improve our world‑class facilities. Join us in our mission to transform the future of medicine.

The Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule.

The Development Coordinator reports to the Assistant Vice President of Donor Services and Donor Relations and provides administrative support to the Gift Administration and Donor Relations teams, as well as the Associate Vice President of Constituent Experience. The Coordinator participates in all aspects of the team's operations to ensure the overall Mass General Brigham (MGB) annual fundraising goals are met. The Coordinator helps deliver timely and personalized recognition and stewardship to MGB's most generous donors.

Essential Functions (Key Roles & Responsibilities)

• Provide administrative and project management support for the Gift Administration and Donor Relations teams; track and prioritize daily tasks, team projects, and organize systems.
• Coordinate, schedule, and update Gift Administration and Donor Relations-related meetings for the Associate and Assistant Vice President, including meeting logistics:
  • Prepare memos, letters, briefings, agendas, and other correspondence for a variety of meetings.
  • Create, edit, and proofread all PowerPoint presentations and meeting materials.
• Proactively manage calendars, anticipating upcoming meeting needs.
• Create internal planning timelines for activity to ensure smooth implementation and timely follow up.
• Assist with custom acknowledgment and special correspondence mailings; compile mailing lists and generate mailings using mail merge.
• Enter confidential donor information into the Blackbaud CRM database; track donor correspondence, generate reports and ongoing activity; create and maintain detailed reporting documents and systems.
• Ensure Constituent Experience team invoices are promptly submitted and reconcile and submit monthly credit card statements.
• Staff events, as requested.
• Provide assistance and support on projects, as needed, for the Associate and Assistant Vice Presidents.

Qualifications

1-2 years of related experience required. A bachelor's degree is preferred, but not required. In addition, the ideal candidate will possess the following skills, abilities and competencies:

• Strong written and oral communication skills with strong proofreading ability
• Ability to manage and coordinate a dynamic team schedule that includes internal and external participants, multiple locations, and a variety of electronic components (Zoom, webinar, etc.)
• Upbeat demeanor and an appreciation for a fast‑paced, professional environment
• Ability to elevate an assortment of problems of moderately intricate scope and use judgment within defined practices and procedures
• Ability to work independently and on multiple projects simultaneously while meeting target dates
• Ability to use tact and discretion when working with confidential donor information
• Sincere interest in philanthropy and advancing the AMCs mission of patient care, teaching, and research

Additional Job Details (if applicable)

The target salary range for this position is $50,000 - $53,000. Final offers will be based on the candidate's experience and internal equity.

Remote Type

Hybrid

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.81 - $28.30/Hourly

Grade

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.