Development Coordinator Gift Administration and Donor Relations

Mass General Brigham; Somerville (MA); Hybrid; USD 50,000 - 53,000; Full time

Job summary

Mass General Brigham is seeking a Development Coordinator to support Gift Administration and Donor Relations teams, providing administrative and project management assistance to ensure fundraising goals are met. The role involves coordinating meetings, managing calendars, and preparing materials for senior leaders in a fast-paced environment.

Based at The Brigham and Women's Hospital campus with a hybrid work schedule, you will contribute to timely donor recognition and stewardship while

Qualifications

• Strong written and oral communication skills with proofreading ability.
• Ability to manage and coordinate a dynamic team schedule with multiple locations and virtual meetings (Zoom, etc.).
• Upbeat demeanor and ability to work in a fast-paced professional environment.
• Ability to handle moderately complex problems with sound judgement.
• Ability to work independently on multiple projects and meet deadlines.
• Discretion with confidential donor information in CRM systems.

Responsibilities

• Provide administrative and project management support for Gift Administration and Donor Relations teams; track and prioritize daily tasks and projects.
• Coordinate meetings for senior leaders, including meeting logistics and material preparation.
• Proactively manage calendars and scheduling needs; plan timelines for activities.
• Assist with donor acknowledgments and mailings; generate mailing lists and mail merges.
• Enter confidential donor information into CRM; track activity and generate reports.

Skills

Communication

Calendar management

Professional demeanor

Problem solving

Independent multi-project work

Discretion with confidential data

Philanthropy interest

Education

Bachelor's degree preferred

Job description

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brany.

Job Summary

The Mass General Brigham Development Office represents a team of 450+ vibrant, collaborative, and skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders, and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule. The Development Coordinator reports to the Assistant Vice President of Donor Services and Donor Relations and provides administrative support to the Gift Administration and Donor Relations teams, as well as the Associate Vice President of Constituent Experience. The Coordinator participates in all aspects of the team’s operations to ensure the overall Mass General Brigham (MGB) annual fundraising goals are met. The Coordinator helps deliver timely and personalized recognition and stewardship to MGB’s most generous donors.

Essential Functions (Key Roles & Responsibilities)

• Provide administrative and project management support for the Gift Administration and Donor Relations teams; track and prioritize daily tasks, team projects, and organize systems.
• Coordinate, schedule, and update Gift Administration and Donor Relations-related meetings for the Associate and Assistant Vice President, including meeting logistics:
  • Prepare memos, letters, briefings, agendas, and other correspondence for a variety of meetings.
  • Create, edit, and proofread all PowerPoint presentations and meeting materials.
• Proactively manage calendars, anticipating upcoming meeting needs.
• Create internal planning timelines for activity to ensure smooth implementation and timely follow up.
• Assist with custom acknowledgment and special correspondence mailings; compile mailing lists and generate mailings using mail merge.
• Enter confidential donor information into the Blackbaud CRM database; track donor correspondence, generate reports and ongoing activity; create and maintain detailed reporting documents and systems.
• Ensure Constituent Experience team invoices are promptly submitted and reconcile and submit monthly credit card statements.
• Staff events, as requested.
• Provide assistance and support on projects, as needed, for the Associate and Assistant Vice Presidents.

Qualifications

1-2 years of related experience required. A bachelor’s degree is preferred, but not required. In addition, the ideal candidate will possess the following skills, abilities and competencies:

• Strong written and oral communication skills with strong proofreading ability
• Ability to manage and coordinate a dynamic team schedule that includes internal and external participants, multiple locations, and a variety of electronic components (Zoom, webinar, etc.)
• Upbeat demeanor and an appreciation for a fast-paced, professional environment
• Ability to elevate an assortment of problems of moderately intricate scope and use judgment within defined practices and procedures
• Ability to work independently and on multiple projects simultaneously while meeting target dates
• Ability to use tact and discretion when working with confidential donor information
• Sincere interest in philanthropy and advancing the AMCs mission of patient care, teaching, and research

Additional Job Details (if applicable)

The target salary range for this position is $50,000 - $53,000. Final offers will be based on the candidate's experience and internal equity. Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.81 - $28.30/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 2200

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.