Development Coordinator: Donor Relations & Grants Support

APOLLO'S FIRE Baroque Orchestra; Cleveland (OH); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Health insurance

HSA contribution

Paid time off

Company holidays

Dental coverage

403(b) retirement plan

Job summary

Apollo’s Fire in Cleveland, OH is seeking a Development Coordinator to organize and support its fundraising program. You will manage administrative tasks, donor records in Spektrix, acknowledgments, and basic gift processing, while helping with events and donor communications.

You will work closely with senior development staff, contribute to moves management, and gain hands-on experience in nonprofit fundraising and the performing arts in a small, dedicated team.

Qualifications

• 2-3 years of development or related experience preferred; non-profit or performing arts experience is a plus.
• Bachelor’s Degree or equivalent work experience.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Professionalism, warmth, discretion, and good judgment.

Responsibilities

• Process and record charitable contributions accurately and promptly in Apollo’s Fire’s CRM, Spektrix.
• Prepare and coordinate timely donor acknowledgement letters and tax receipts.
• Maintain accurate donor records, contact information, giving histories, notes, relationships, and other development data.
• Assist with pledge tracking, matching gifts, donor-advised fund gifts, stock gifts, and other forms of charitable giving.
• Conduct routine database cleanup and help maintain high standards for data integrity.
• Reconcile contributed-revenue records with appropriate staff and assist with regular and moves-management records.
• Provide administrative support to senior development staff and the broader fundraising program.
• Prepare donor and prospect research, briefing materials, meeting notes, and follow-up materials.
• Assist with department correspondence, mailings, donor communications, and fundraising campaigns.
• Help provide warm, responsive service to Apollo’s Fire donors.
• Assist with donor communications before and after special events and concerts.
• Attend concerts and events to assist with donor hospitality and relationship-building.
• Over time, develop relationships with a small portfolio of donors as appropriate, providing an opportunity to gain hands‑on fundraising experience.

Skills

Development experience

Non-profit experience

Arts fundraising

Communication skills

Organizational skills

Education

Bachelor’s Degree

Tools

Spektrix

Microsoft Excel

CRM software

Job description

Apollo’s Fire in Cleveland, OH is seeking a Development Coordinator to organize and support its fundraising program. You will manage administrative tasks, donor records in Spektrix, acknowledgments, and basic gift processing, while helping with events and donor communications.

You will work closely with senior development staff, contribute to moves management, and gain hands-on experience in nonprofit fundraising and the performing arts in a small, dedicated team.