Development Coordinator

APOLLO'S FIRE Baroque Orchestra; Cleveland (OH); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Health insurance

HSA contribution

Paid time off

Company holidays

Dental coverage

403(b) retirement plan

Job summary

Apollo’s Fire in Cleveland, OH is seeking a Development Coordinator to organize and support its fundraising program. You will manage administrative tasks, donor records in Spektrix, acknowledgments, and basic gift processing, while helping with events and donor communications.

You will work closely with senior development staff, contribute to moves management, and gain hands-on experience in nonprofit fundraising and the performing arts in a small, dedicated team.

Qualifications

• 2-3 years of development or related experience preferred; non-profit or performing arts experience is a plus.
• Bachelor’s Degree or equivalent work experience.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Professionalism, warmth, discretion, and good judgment.

Responsibilities

• Process and record charitable contributions accurately and promptly in Apollo’s Fire’s CRM, Spektrix.
• Prepare and coordinate timely donor acknowledgement letters and tax receipts.
• Maintain accurate donor records, contact information, giving histories, notes, relationships, and other development data.
• Assist with pledge tracking, matching gifts, donor-advised fund gifts, stock gifts, and other forms of charitable giving.
• Conduct routine database cleanup and help maintain high standards for data integrity.
• Reconcile contributed-revenue records with appropriate staff and assist with regular and moves-management records.
• Provide administrative support to senior development staff and the broader fundraising program.
• Prepare donor and prospect research, briefing materials, meeting notes, and follow-up materials.
• Assist with department correspondence, mailings, donor communications, and fundraising campaigns.
• Help provide warm, responsive service to Apollo’s Fire donors.
• Assist with donor communications before and after special events and concerts.
• Attend concerts and events to assist with donor hospitality and relationship-building.
• Over time, develop relationships with a small portfolio of donors as appropriate, providing an opportunity to gain hands‑on fundraising experience.

Skills

Development experience

Non-profit experience

Arts fundraising

Communication skills

Organizational skills

Education

Bachelor’s Degree

Tools

Spektrix

Microsoft Excel

CRM software

Job description

Apollo’s Fire seeks an organized, detail-oriented, and enthusiastic

Development Coordinator to join its growing Development team.

The Development Coordinator plays a central role in keeping the

fundraising operations of Apollo’s Fire organized, responsive, and donor-centered. Working closely with, and reporting to senior development staff, the Coordinator manages the essential administrative and data

systems that support individual giving, institutional fundraising, donor stewardship, special events, and other development activities.

This is an excellent opportunity for an early-career professional interested in fundraising, nonprofit

management, and the performing arts. The successful candidate will combine exceptional attention to

detail with warmth, discretion, and a genuine interest in helping build relationships with the people who

support Apollo’s Fire.

Responsibilities

• Process and record charitable contributions accurately and promptly in Apollo’s Fire’s CRM, Spektrix.
• Prepare and coordinate timely donor acknowledgement letters and tax receipts.
• Maintain accurate donor records, contact information, giving histories, notes, relationships, and other development data.
• Assist with pledge tracking, matching gifts, donor-advised fund gifts, stock gifts, and other forms of charitable giving.
• Conduct routine database cleanup and help maintain high standards for data integrity.
• Reconcile contributed-revenue records with appropriate staff and assist with regular and moves-management records.
• Provide administrative support to senior development staff and the broader fundraising program.
• Prepare donor and prospect research, briefing materials, meeting notes, and follow-up materials.
• Assist with department correspondence, mailings, donor communications, and fundraising campaigns.
• Help provide warm, responsive service to Apollo’s Fire donors.
• Assist with donor communications before and after special events and concerts.
• Attend concerts and events to assist with donor hospitality and relationship-building.
• Over time, develop relationships with a small portfolio of donors as appropriate, providing an opportunity to gain hands‑on fundraising experience.

Grants & Institutional Giving

• Maintain calendars of grant deadlines, reporting requirements, and supporting materials.
• Assist with assembling grant applications and reports.
• Maintain organized institutional funder records and supporting documentation.
• Provide logistical and administrative support for Apollo’s Fire’s annual Gala and other
• Maintain invitation, RSVP, sponsorship, guest, and donor information.
• Assist with event communications, materials, registration, and follow-up.
• Work collaboratively with staff, volunteers, Board members, vendors, and event committees as needed.
• Collaborate with colleagues across Apollo’s Fire to support a strong organization-wide culture of philanthropy.
• Maintain discretion and confidentiality regarding donor and organizational information.
• Assist with other Development projects and responsibilities as assigned by your supervisor.

Qualifications

• 2-3 years of development or related experience preferred; non-profit or performing arts experience is a plus.
• Bachelor’s Degree or equivalent work experience
• Excellent organizational skills and exceptional attention to detail
• Strong written and verbal communication skills
• Professionalism, warmth, discretion, and good judgment
• Ability to manage multiple projects, deadlines, and competing priorities;
• Proficiency with Microsoft Word, Excel, and CRM software.
• Ability to work both independently and collaboratively as part of a small, fast-moving team
• Enthusiasm for relationship-building and an interest in developing as a fundraising professional
• A commitment to providing donors and colleagues with responsive, thoughtful service, and an appreciation for the performing arts and enthusiasm for Apollo’s Fire’s mission
• Applicants must have a valid driver’s license and own mode of transportation.

Salary: $48,000-52,000, commensurate with experience, plus benefits.

Benefits

• 100% employer-paid health insurance (employee-only).
• Employer-subsidized monthly HSA contribution.
• Two weeks of paid time off, one week paid time off between Christmas and New Year’s with office closure, seven company bank holidays, and two additional personal floating holidays.
• Optional employee subsidized dental coverage.
• Optional employee-subsidized 403(b) retirement plan.

About Us

GRAMMY award-winning ensemble Apollo’s Fire (AF), based in Cleveland, OH, is one of the world’s leading period-instrument baroque orchestras. Under the direction of Artistic Director Jeannette Sorrell, AF performs approximately 40 concerts per year in Northeast Ohio, maintains a growing Chicago series, and tours nationally and internationally at venues including Carnegie Hall, the BBC Proms (London), and the Metropolitan Museum of Art.

AF’s educational and outreach programs bring music into schools, neighborhoods, and community spaces, reaching thousands each year through workshops, FREE Family Concerts, and innovative programming.

Apollo’s Fire has an annual budget of approximately $4 million, with Development responsible for around $2 million in revenue.

Apollo’s Fire is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable organization and music community.