Development & Communications Specialist

Safe Horizon; New York (NY); Hybrid; USD 41,000 - 42,000; Full time

Benefits offered by this job

Vacation Time

Paid Sick Time

Holidays

Medical Insurance

Dental Insurance

Vision Insurance

403(b) Retirement Plan

Life Insurance

Flexible Spending Accounts

Tuition Assistance Program

Commuter Benefits Program

Gym Reimbursement

Parental Leave

Employee Learning Center

Job summary

Safe Horizon in New York, NY is seeking a Development and Communications Specialist to support donor processing, data management, and reporting within the Development and Communications Department. You will assist with gift acknowledgments, donor communications, and cross-functional workflows to drive revenue growth.

The role requires strong attention to detail, experience with Salesforce or similar systems, and the ability to work both independently and as part of a team in a hybrid setting.

Qualifications

• Experience in non-profit fundraising or donor systems is preferred.
• Familiarity with fundraising platforms or donation tracking systems.
• Experience managing filing systems; comfort with SharePoint is helpful.
• Experience with websites and online portals is beneficial.
• Proficiency with Canva or similar online design tools is a plus.

Responsibilities

• Process incoming mail weekly and enter donations batches into Salesforce.
• Draft, edit, and mail gift acknowledgment letters for all donors.
• Refresh standard donor letters and emails with updated copy.
• Maintain donation records, including proposal and pledge documentation for audit trails.
• Generate routine Salesforce reports and update donor leads by source.

Skills

Non-profit experience

Attention to detail

Deadline oriented

Team player

Strong communication

Tools

Salesforce

SharePoint

Excel

Word

PowerPoint

Outlook

Job description

Summary: Under the supervision of the Senior Director of Data and Development Operations, the Development and Communications Specialist provides administrative, project, and operational support to a dynamic Development and Communications Department. A collaborative and detail-oriented team player, the incumbent will help the department meet ambitious revenue growth goals by supporting the increasing volume of donations, new donor and constituent contacts, and related development activities. The Specialist will help ensure that departmental processes, systems, and workflows effectively support continued growth and advance Safe Horizon’s organizational priorities, while contributing to our enthusiastic and professional team.

Responsibilities

• Process incoming mail on a weekly basis
• Enter donations batches into Salesforce
• Draft, edit, print, coordinate signatures, and mail/email timely gift acknowledgment letters for all donors (individual, corporate, foundation).
• Refresh copy in standard Safe Horizon letters or emails sent to donors.
• Maintain records of donations including proposal and related acknowledgment, and pledge documentation for Finance Department and audit trail
• Generate routine reports in Salesforce
• Update leads in Salesforce generated through online acquisition efforts, and assist Director of Development Data & Operations in updating contacts by their lead source and portfolios
• Manage the new donor postcard acknowledgment process, including maintaining donor lists, preparing postcards, and tracking ROI.
• Use online portals for workplace giving and matching donations, and retrieve donor information from these systems to enter into Salesforce
• Working with Director of Development Data & Operations and Finance Manager of Accounts Receivable, run look ups in Excel to verify credit card donations reconcile between Salesforce database and Finance reports
• Update donation records with matching gift information, and linking matching corporate donations to their original donation, running regular reports of matching activity and notifying portfolio managers of match eligible gifts that have not closed timely
• Deliver batch postings, and routine reconciliation reports on a set schedule to our Finance partners
• Enter email chains, and other contact history into donor records in Salesforce, update donor preferences for communications or do not mail requests
• Assist team members with special events as needed
• Other projects as needed

Qualifications

• 3+ years’ experience with office systems, preferably in a non-profit environment. Prior experience using Salesforce (or similar data system) is preferred.
• Familiarity with internet-based applications, and experience using online systems such as fundraising platforms, donation tracking systems, or online portals
• Experience managing filing systems, familiarity with Share Point is preferred but not required
• Experience using websites and online portals,
• Familiarity with online design tools like Canva or similar platforms
• Commitment to Safe Horizon’s core values including client-centered practice, a commitment to racial equity, and social justice
• Must be able to meet deadlines and work independently
• Possess strong attention to detail and ability to work independently and as part of a team
• Microsoft Office suite including Excel, Word and Power Point, and Outlook meeting scheduling required. Strong Excel analytic skills including use of pivot tables, is preferred.
• Database entry experience including transaction and contact information, database reporting, and basic administration skills are required.
• Understanding of fundraising practices related to gift processing, acknowledgment and stewardship
• Working knowledge of how non-profit organizations operate

If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Technology Statement

Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.

Please follow this link to view complete EEO Law and complaint filing information:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Know Your Rights: Workplace discrimination is illegal.

Hiring Range: $29.40 - $30.77 Hourly

Full-time Hours: 35 Hours per week

Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center

This is a hybrid position requiring 2 days per week onsite in NYC with the flexibility to work remotely 3 days per week, subject to change.

Safe Horizon was named one of City & State New York Top Workplaces of 2025 and recognized for Great Employee Benefits!