Project Manager (Luxury Residential)

ArtHaus Partners; Oakland (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading advisory services firm based in Oakland, California is searching for an experienced Project Manager. This role involves managing high-end residential projects and supporting special projects with various organizations. The ideal candidate will have 5-7 years of project management experience, a bachelor's degree in a related field, and a proven track record managing significant budgets. With a client-first mindset and exceptional communication skills, you will lead the project lifecycle from entitlement to closeout, ensuring quality control and stakeholder satisfaction.

Qualifications

• 5-7 years of project management experience in real estate development or construction.
• Proven track record managing project budgets of $10M or greater.
• Experience in high-end residential projects preferred.

Responsibilities

• Lead projects from pre-construction through final closeout.
• Manage quality and financial performance of all active projects.
• Conduct regular site visits to monitor quality control and safety compliance.

Skills

Project management

Client communication

Cost control

Problem-solving

Education

Bachelor's degree in Civil Engineering, Construction Management, Architecture, or related

Tools

MS Project

Google Suite

MS Office

Job description

About the Role

The Project Manager will be a cornerstone of our Advisory Services team, serving as the primary project manager for at least two high-end residential projects. This role will also support the Advisory Team’s Special Projects which includes work with affordable housing organizations, municipalities, and non-governmental organizations. In this role, you will own the full project lifecycle: from entitlement and design coordination through permitting, construction, and closeout. You will also carry ongoing responsibilities for project accounting, financial reporting, and regular client communication. Reporting directly to the Director of Advisory Services, you will also collaborate closely with our CEO and Founder, Riaz Taplin, who brings more than 20 years of experience in the luxury residential market and a portfolio of over 100 completed homes. This is an exceptional opportunity for a technically strong, detail-oriented professional to grow within a high-performing team working on some of the most thoughtfully crafted projects in the industry.

The Advisory Team incubates new ideas for the company, including special internal and Client projects, niche executions and exploring new development strategies for the company. While not directly responsible for these activities, the Project Manager may be engaged on such projects to support successful outcomes.

Responsibilities

Project Lifecycle & Delivery

• Lead projects from pre-construction through final closeout, overseeing scheduling, budgeting, and resource allocation.
• Prepare and negotiate professional services contracts; manage quality and financial performance of all active projects.
• Develop and maintain critical-path schedules, proactively identifying and mitigating delays.
• Conduct regular site visits to monitor quality control, safety compliance, and construction progress.
• Working with architect and permit expediter, facilitate the entitlement and permitting processes to a successful and timely completion.
• Manage utility service applications and approvals.
• Support neighborhood and community outreach throughout entitlement and construction.

Pre-Construction & Design Coordination

• Facilitate selection and management of design consultants, contractors, and suppliers — including RFP preparation, bid analysis, and contract negotiations.
• Supervise project teams and foster a collaborative and productive work environment.
• Manage the design process to ensure all drawings are tightly coordinated between disciplines.
• Track owner’s concerns and requests. Confirm they are implemented.

Construction & Closeout

• Site visits as needed (assume at least once a week) to ensure compliance and accuracy with construction documents.
• Act as the resolving authority for construction team and consultant questions throughout the project.
• Prepare and circulate weekly field reports to Client and consultants.
• Facilitate deliveries and ensure the site is well maintained and with minimal disruption to adjacent homeowners.
• Ensure a seamless project closeout, prepare O&M manual and facilitate Client training.
• Manage building and project insurance with broker.
• File and track permit applications, utility service requests, and agency submittals on behalf of the project team.
• Manage the routing and logging of RFIs, submittals, change orders, and other project correspondence.
• Develop, track, and update project budgets.
• Maintain and update project schedules in MS Project under the direction of the Project Manager.
• Lead the monthly project close process, including reconciling financial statements, updating cash positions, and preparing close meeting agendas.
• Review and approve invoices, change orders, and financial documents; provide monthly financial updates and payment requests to clients.
• Support the Finance team on construction loan transactions and assist in providing information to lenders as requested.
• Manage project and building insurance in coordination with the broker.

Client & Stakeholder Management

• Support Director of Advisory Services in communication to Clients, delivering exceptional service and maintaining transparent, proactive communication.
• Prepare monthly status updates, including financial forecasts and risk assessments, to clients and leadership.
• Facilitate internal and external meetings by preparing agendas, capturing notes, and tracking action items.

Additional Duties

• Support broader departmental and company goals as needed.

Qualifications

Education

• Bachelor's degree in Civil Engineering, Construction Management, Architecture, or a related field.

Experience

• 5–7 years of demonstrated project management experience in real estate development or construction.
• Proven track record managing project budgets of $10M or greater, with a strong emphasis on cost control and contract administration.
• Experience in high-end residential is strongly preferred.
• Familiarity with entitlement processes, municipal permitting, and community outreach.

Technical Skills

• Proficiency in MS Office, Google Suite, and project scheduling tools (MS Project).
• Expert ability to read and interpret construction drawings, specifications, and contracts.
• Experience with project accounting and financial modeling preferred.

Soft Skills

• Exceptional written and verbal communication skills — you can translate complex project details into clear, concise client-facing updates.
• Strong problem-solving ability and sound judgment in navigating high-pressure project environments.
• Highly organized, with the ability to manage multiple projects and priorities simultaneously.

Desired Qualities

• Client-first mindset: you hold yourself to an exceptionally high standard of customer service and take genuine pride in every interaction.
• Forward-looking and detail-oriented: you anticipate issues before they arise and keep things organized as you go ("clean while you cook").
• Ownership mentality: you take full accountability for your projects and see them through without needing to be managed.
• Technically fluent: you can read and interpret construction drawings, specifications, and contracts with confidence; you appreciate great design without needing to be the designer.
• Experienced in the high-end residential space: you understand the pace, precision, and client expectations that come with luxury residential projects.
• Collaborative and coachable: you bring experience and judgment, but you operate within established decision-making structures and defer appropriately to senior leadership.
• Composed under pressure: you navigate high-stakes environments and challenging clients with professionalism and equanimity.