DEVELOPMENT ASSOCIATE - Part Time

Caracol; Cincinnati (OH); On-site; USD 35,817 - 37,195; Part time

Benefits offered by this job

Competitive pay; annual increases, on‑

401k retirement plan with a company

Job summary

Caracole in Cincinnati is seeking a Development Associate (PT - 24 hrs/week) to strengthen fundraising infrastructure and advance donor engagement. You will provide administrative, operational and coordination support to the Development Department.

By managing donor systems, stewardship activities and day-to-day development operations, you will enable staff, the CEO and board to focus on donor relationships, strategy and major gifts, while supporting prospect engagement and engagement of donors

Qualifications

• Experience with donor databases, CRM systems or fundraising software preferred.
• Resourceful, collaborative, with a commitment to public service and community engagement.

Responsibilities

• Provide administrative and operational support for the Development Department, including donor database management, gift processing coordination, reporting, and scheduling.
• Maintain records and follow up on fundraising activities and donor communications.
• Advance donor stewardship through updates, impact communications, meeting logistics and timely follow-up.
• Support major gifts activities by tracking the donor pipeline and preparing materials for CEO/board engagements.

Skills

Organizational skills

Prioritization

Communication skills

Independent work

Problem solving

People skills

Ask for help

English proficiency

Mission alignment

Job description

POSTION TITLE: DEVELOPMENT ASSOCIATE (PT - 24 hrs/week)

REPORTS TO: Chief Development Officer

SUPERVISES: N/A

POSITION SUMMARY:

The Development Associate plays a key role in strengthening Caracole’s fundraising infrastructure and advancing donor engagement efforts. This position provides administrative, operational and coordination support to the Development Department while helping ensure consistent, high-quality donor stewardship.

By managing donor systems, stewardship activities and day-to-day development operations, the Development Associate enables Development staff, the CEO and board members to focus on high-impact donor relationships, fundraising strategy and major gift cultivation. This role also supports the identification, preparation and engagement of prospective major donors to help position the organization for sustained philanthropic growth.

RESPONSIBILITIES:

Development Operations & Administration

• Provide comprehensive administrative and operational support for the Development Department, including donor database management, gift processing coordination, reporting, correspondence/gift acknowledgement, scheduling and task tracking.
• Maintain accurate records and ensure timely follow-up on fundraising activities, deadlines and donor communications.
• Improve development systems and workflows to increase accuracy, reliability and consistency across all private fundraising efforts.

Donor Stewardship & Engagement

• Execute consistent donor stewardship activities, including personalized donor updates, impact communications, meeting logistics and timely follow-up.
• Support donor education and engagement by connecting donors to organizational outcomes, advocacy priorities and community empowerment efforts.
• Help ensure donors receive meaningful, responsive and relationship-centered engagement.

Major Gifts & Donor Pipeline Support

• Maintain and advance a structured major and capacity donor pipeline, including donor qualification, cultivation tracking, solicitation support and stewardship coordination.
• Support CEO, Chief Development Officer and board donor engagement activities by preparing donor briefs, scheduling meetings, assembling materials and tracking next steps.
• Coordinate logistics and materials for donor meetings, campaigns, events, briefings and stewardship communications.

Other

• Stay informed about Caracole’s mission, values and programs.
• Handle confidential and sensitive information with discretion.
• Participate in staff meetings and communicate relevant information with staff and volunteers.
• Complete other duties as assigned.

Requirements

QUALIFICATIONS:

Experience with donor databases, CRM systems or fundraising software is preferred. The ideal candidate is a resourceful, collaborative individual who values public service, authentic community engagement and has a respect for, or a connection to, the HIV+ and at-risk communities.

REQUIRED SKILLS:

• Strong organizational skills with high attention to detail/logistics and follow-through.
• Ability to manage multiple priorities, deadlines and confidential information.
• Excellent written and verbal communication skills.
• Initiative to work independently in addition to contributing to teams.
• Strong problem solving and organizational skills.
• Capable of building effective relationships with individuals, groups and communities of diverse backgrounds, perspectives, and cultures.
• Awareness of when to ask for help, advice and support.
• Read, write, speak and understand English with excellent verbal and written communication skills.
• Commitment to Caracole’s organization’s mission and values.

PHYSICAL REQUIREMENTS:

This is a part-time, hourly position that is primarily based in the office, with the possibility of limited remote work and occasional off-site events. The expected schedule is approximately 24 hours per week, worked on a consistent schedule during normal business hours. Exact schedule will be open to discussion during the interview.

Must operate a computer and other office productivity machinery, such as a phone and copy machine. Must have the ability to accurately communicate information and ideas so others will understand. Must be able to move throughout the building and other sites in the community. Must have reliable transportation to the office and other community sites as needed. The employee must be able to lift and/or move up to 25 pounds.

SALARY:

This position is part time, hourly (non-exempt). The pay rate is $26-$27 per hour.

BENEFITS INCLUDE:

• Competitive pay; annual increases, on-demand pay advances.
• 401k retirement plan with a company match.
• Paid paternity leave.
• Generous vacation and sick paid time off
• Reimbursements for work-related mileage and cellphone costs.
• Nonprofit student loan forgiveness program.
• Annual training allowance for all staff to continue their education
• Funded through government grants, donations and program income; no medical billing.
• Mission-focused local service agency with a focus on high-quality services and high-quality employment.
• A friendly, progressive, recovery-friendly and inclusive environment that values people.

Caracole is an equal opportunity employer. We are proactively seeking a diverse applicant pool. Reflective of our strategic and client needs, we welcome applications from individuals who live with HIV or are at risk for HIV.