Development Associate

Ballet Austin, Inc.; Cedar Park (TX); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Ballet Austin is seeking a Development Associate to support the Development Department in processing donations, maintaining donor records in Tessitura, and generating receipts and reports. This is an in-person role with occasional remote flexibility, reporting to the Director of Individual Giving.

The ideal candidate will be detail-oriented, proficient with Microsoft Office, and able to manage multiple tasks while upholding AFP standards.

Qualifications

• Bachelor’s degree or equivalent experience in related field.
• Two years successful work experience in an administrative setting.
• Experience with Tessitura or other CRM software and strong MS Office skills.

Responsibilities

• Process donations into Tessitura and generate tax receipts and acknowledgement letters.
• Create and manage donor lists and maintain constituent records.
• Track revenue, invoices, and reporting with Finance for reconciliation.
• Provide administrative support for events and other departmental needs.

Skills

Detail oriented

Resourceful

Situationally Adaptive

Customer-focused

Education

Bachelor’s degree or equivalent experience in related field

Two years successful work experience in an administrative setting

Tools

Tessitura

Outlook

Word

Excel

PowerPoint

Job description

REPORTS TO: Director of Individual Giving

FLSA: Non-Exempt

II. POSITION SUMMARY:

Ballet Austin’s Development Department is responsible for raising over $3M annually through the identification, cultivation and stewardship of Ballet Austin’s donors (individuals/board members, corporate partners, private foundations, and others).

The ideal candidate is a proactive self-starter who possesses strong organizational and time management skills, impeccable attention to detail, and works effectively in a technical, database-focused role, while enjoying a fast-paced team environment. The members of this department work closely with donors/the public at Ballet Austin events.

Some evening and weekend work is required throughout the season.

This is an in-person position with the opportunity/flexibility for some remote work.

III. ESSENTIAL FUNCTIONS:

The work related to this position directly supports Ballet Austin’s mission and reflects the organization’s core values and highest ethical standards.

Key functions of the Development Associate

• Process donations into Tessitura (CRM/database), submit deposits to finance, and generate tax receipts and acknowledgement letters
• Create, manage and maintain constituent records consistent with AFP (Association of Fundraising Professionals) standards and best practices
• Track contributed revenue and generate reports with the ability to report progress, year-to-date comparison, and reconciliation with Finance
• Track receivables and generate invoices
• Create and manage donor lists needed for various communications and donor listings
• Update Development portion of the Ballet Austin website
• Administrative support for special events including creating RSVP lists and other check-in materials as needed
• Provide administrative support to the Development Department including, but not limited to preparation of various mailings, solicitations, board recruitment packets, etc.
• Provide short-term support to other departments as may be needed from time to time

IV. OTHER ACCOUNTABILITIES:

• Other duties as assigned

V. PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Ability to lift and transport light equipment

VI. EDUCATION AND EXPERIENCE:

• Database experience in Tessitura or other CRM software
• Ability to manage multiple tasks simultaneously, with close attention to detail
• Proficient knowledge of the Microsoft Office Suite, specifically Outlook, Word, Excel and PowerPoint
• Bachelor’s degree or equivalent experience in related field

Preferred qualifications

• Two (2) years successful work experience in an administrative setting

VII. COMPETENCIES -- KNOWLEDGE, SKILLS AND ABILITIES:

• Detail oriented
• Resourceful
• Situationally Adaptive
• Customer-focused

VIII. ORGANIZATIONAL RELATIONSHIPS:

• Reports to: Director of Individual Giving
• Supports:Development Department
• Peer collaboration/communication with: Sales/Marketing, Finance, and Business Analytics Departments

BACKGROUND SEARCH REQUIRED

Ballet Austin is committed to enhancing the diversity of our student body, faculty, and staff. Hiring and other employment-related decisions are made on the basis of an individual's qualifications, past experience, overall performance and other employment-related criteria. In conjunction with Ballet Austin’s commitment to increasing the racial diversity within our organization, we are particularly interested in receiving inquiries from applicants of color . It is the policy of Ballet Austin to provide equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.