Development Assistant Midwest Region

American Friends of the Hebrew University; Chicago (IL); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical and dental insurance

403(b) Retirement Savings Plan

TransitChek Program

Employee Assistance Program

Generous time-off policy

Job summary

American Friends of the Hebrew University (AFHU) is seeking a Development Assistant for the Midwest Region in Chicago. This hybrid role supports fundraising, donor management, events, and regional operations, reporting to the Regional Executive Director.

The ideal candidate is organized, proactive, and comfortable handling multiple priorities in a mission-driven nonprofit. The position requires 2+ years of administrative experience; proficiency in Microsoft Office and donor CRM systems, with

Qualifications

• 2+ years of administrative experience, nonprofit experience preferred.
• Bachelor’s degree preferred.

Responsibilities

• Provide fundraising, donor management, events and regional operations support.
• Serve as primary admin/logistical support for Midwest events, donor gatherings, Board meetings, and visits from university leadership.
• Provide reliable administrative support to the Regional Executive Director and Midwest Region, including expenses, invoices, meeting materials, and filing.

Skills

Strong writing

Internet research

Prioritization

Communication

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Blackbaud Raiser's Edge NXT

Canva

Job description

DEVELOPMENT ASSISTANT MIDWEST REGION

About Us

Join our growing team at American Friends of the Hebrew University (AFHU), a national, not-for-profit organization whose mission is to support the Hebrew University of Jerusalem, one of the world’s most distinguished academic and research institutions. Its students, faculty, and alumni have won 10 Nobel Prizes, developed treatments for diseases, and ignited innovation that has led to more than 12,600 patents.

About the Opportunity

The Midwest Region Development Assistant will report to the Regional Executive Director and will be an integral part of the Midwest fundraising team, providing support across fundraising, donor management, events, and regional operations.

This is a hybrid position based in AFHU’s Midwest Region office in Chicago, Illinois, with a combination of in-office and remote work. The position will also require occasional evening and weekend availability for donor events and regional programs.

About You

The ideal candidate is a proactive, collaborative, and detail-oriented professional who is highly organized, flexible, and comfortable managing multiple priorities. They enjoy working closely with colleagues on a small, growing team in a mission-driven environment and bring professionalism, sound judgment, and a strong commitment to supporting fundraising and donor engagement.

Position Responsibilities:

• Fundraising Support

  • Development Operations and Gift Administration:
    • Manage the Midwest Region’s core gift administration and development operations accurately, consistently, and in a timely manner.
    • This includes gift coding and documentation, donor acknowledgements and thank-you letters, tribute correspondence, donor recognition, donation tracking, donor reporting and stewardship materials, and other required gift-processing activities.
  • Raiser’s Edge, Donor Interaction Tracking, and Reporting:
    • Strong knowledge of Raiser’s Edge to ensure that the Midwest Region maintains accurate, current, and useful donor and prospect records.
    • This includes maintaining constituent information, recording gifts, stewardship activities, event participation, donor correspondence, and other appropriate actions; and ensuring relevant documentation is attached to constituent records.
  • Donor Stewardship and Follow-Through:
    • Provide consistent administrative support for Midwest donor stewardship, including donor acknowledgements, thank-you letters, donor reports, recognition correspondence, donor calls as assigned, stewardship materials, and appropriate follow-up.

• Event and Meeting Support

  • Event, Board Meeting, and Hebrew University Visitor Execution:
    • Serve as the primary administrative and logistical support for Midwest events, donor gatherings, Board meetings, and visits from Hebrew University faculty, content experts, and senior leadership.

• General Administration

  • Executive Director and Regional Administrative Support:
    • Provide reliable administrative support to the Executive Director and Midwest Region, including monthly expense reports, invoices and financial documentation, meeting materials, scheduling and logistical support as appropriate, regional communications, filing and organizational systems, and other administrative responsibilities.
  • Special projects as assigned

Qualifications

• Minimum of 2 years of administrative experience; experience in a nonprofit organization preferred.
• Bachelor’s degree preferred.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with Blackbaud Raiser’s Edge NXT or a similar donor/CRM system.
• Strong writing and internet research skills.
• Familiarity with Canva or similar design applications is a plus.
• Accountability, Prioritization, Communication and Follow-Through
• Demonstrate consistent ownership of assigned responsibilities and recurring processes by tracking work through completion, prioritizing appropriately, and meeting agreed-upon timelines.

Salary Range: $60,000–$70,000

AFHU offers a competitive salary and a comprehensive benefits package, including medical and dental insurance, Flexible Spending Accounts, a 403(b) Retirement Savings Plan, TransitChek Program, Employee Assistance Program, and a generous time-off and holiday policy.

AFHU is an equal opportunity employer.