Operations and Events Associate

fidf.org; Los Angeles (CA); Sur place; USD 70 000 - 90 000; Plein temps

Avantages offerts par ce poste

Medical

Dental

Vision

403b with employer matching

Life Insurance

Disability Insurance

FSA

Jewish and Federal paid holidays

Sick days and vacation

Résumé du poste

FIDF is seeking an Operations and Events Associate in Los Angeles to support planning, coordination, and execution of fundraising and donor engagement events across the Western Region. You will help ensure events are organized, well-executed, and aligned with FIDF’s mission, while also supporting day-to-day administrative needs of the Western Region.

The role reports to the Senior Director of the Western Region and collaborates with the Events and Operations team, chapter staff, and National

Qualifications

• Minimum 2–4 years of experience in event planning, operations, or similar, preferably nonprofit.
• Exceptional organizational skills and attention to detail.
• Strong project coordination and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsabilités

• Support planning and execution of fundraising events across the Western Region.
• Maintain event checklists, task lists, and production schedules to meet deadlines.
• Develop and maintain event planning docs such as run-of-show, floor plans, guest lists.
• Coordinate meetings, prep agendas, and track follow-up items.
• Ensure event details are communicated to all stakeholders clearly.
• Assist with venue coordination, site visits, load-in/load-out, and on-site logistics.
• Coordinate with vendors including caterers, audiovisual, decor, and transportation.
• Assist with quotes, contracts, and vendor information management.
• Support vendor communications before, during, and after events.
• Serve as point of contact for vendors, volunteers, and internal staff during events.
• Support guest registration, RSVPs, and changes; manage seating and materials.

Connaissances

Organizational skills

Attention to detail

Project coordination

Time management

Written and verbal communication

Multitasking

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations and Events Associate

Full Time Exempt Los Angeles, CA, US

Salary Range: $70,000.00 To $90,000.00 Annually

Job Description: Events and Operations Associate, FIDF Western Region

JOB BRIEF: The Operations & Events Associate for the FIDF Western Region will support the planning, coordination, and execution of fundraising and donor engagement events across the Western Region. The Associate will play a key role in ensuring events are organized, well-executed, and aligned with FIDF’s mission and goals.

In addition to event support, this position will assist with the day-to-day administrative and operational needs of the Western Region, helping to maintain efficient systems, processes, communications, and logistics across the team.

This position is an integral part of the Western Region and reports to the Senior Director of the Western Region, working closely with the Events and Operations team, chapter staff, and National Office.

ROLE OBJECTIVES + KEY RESPONSIBILITIES:

• Support the planning and execution of FIDF fundraising events, including parlor meetings, large-scale donor events, galas, and other chapter and regional activities.
• Maintain event checklists, task lists, and production schedules to ensure deliverables are completed on time.
• Assist with the development and maintenance of event planning documents, including run-of-show documents, production schedules, floor plans, guest lists, seating plans, and event briefs.
• Help coordinate meetings and planning calls, prepare agendas and materials, and track follow-up items.
• Ensure event details are accurately communicated to all relevant stakeholders.
• Assist with venue coordination, including site visits, room layouts, event specifications, load-in/load-out schedules, and day-of logistics.
• Coordinate with caterers, rental companies, audiovisual teams, décor vendors, photographers, entertainment, transportation providers, printers, and other event partners.
• Assist with obtaining quotes, tracking contracts and deliverables, and maintaining vendor information.
• Support vendor communication before, during, and after events to ensure expectations are clearly understood and met.
• Serve as a key point of contact for assigned vendors, volunteers, and internal staff during events.
• Support guest registration and RSVP processes, including tracking registrations, cancellations, changes, and special requests.
• Assist with preparation and maintenance of guest lists, seating assignments, place cards, nametags, and registration materials.
• Ensure accurate and timely post-event guest and attendance information is recorded.
• Provide hands-on operational support during events, including registration, room setup, vendor coordination, backstage or program support, guest needs, and event transitions.
• Help ensure event spaces are set according to approved floor plans, schedules, and specifications.
• Assist with troubleshooting unexpected issues and adapting to changing circumstances during event execution.
• Support event leadership with real-time updates and operational needs throughout the event.
• Participate in event load-in, setup, execution, and breakdown as required.
• Support event breakdown and reconciliation of event materials and supplies.

Operations & Administration

• Support the day-to-day administrative operations of the Western Region office.
• Maintain organized files, records, calendars, contact lists, and operational documents.
• Assist with invoices, purchase orders, expense tracking, and other administrative and financial processes.
• Help coordinate office supplies, technology, shipping, mailings, and other operational needs.

SKILLS AND QUALIFICATIONS:

• Minimum of 2-4 years of experience in event planning, operations, or a similar role, preferably within a nonprofit organization.
• Exceptional organizational skills and attention to detail.
• Strong project coordination and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong follow-through and ability to anticipate needs.

Other Requirements:

• Regional and local travel is required as needed.

This role is integral to the success of FIDF Western Region’s operations and development activities. If you are a proactive and detail-oriented professional with a passion for supporting executive leadership and fostering collaboration, we encourage you to apply.

• Medical
• Dental
• Vision
• Early dismissal for Shabbat
• 403b with employer matching
• Life Insurance
• Disability Insurance
• FSA
• Jewish and Federal paid holidays
• sick days and vacation

FIDF is an equal opportunity employer that is committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.