Assistant Development Officer, Penn Medicine

University of Pennsylvania; Philadelphia (Philadelphia County); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

The University of Pennsylvania Health System (UPHS) is seeking an Assistant Development Officer to advance clinical fundraising programs. Reporting to the Director of Development, UPHS Life Cycle, you will collaborate with three Major Gift Officers to plan, coordinate, and implement fundraising efforts across seven clinical departments.

You will write and design donor proposals, prepare reports, and create communications.

Qualifikationen

• Bachelor of Science with 1-2 years of relevant experience in a fast-paced office.
• Strong administrative experience and ability to establish objectives and organize a successful approach to achieving program goals.
• Solid computer skills including familiarity with prospect management databases, virtual meeting platforms, report writing aptitude, and web use.

Aufgaben

• Stewardship writing and project management for donor communications and annual reports.
• Draft gift proposals and assist with corporation and foundation applications.
• Create collateral materials such as one-pagers and slide decks; attend faculty meetings and draft lay-language materials.
• Coordinate volunteer Leadership Councils and assist with logistics.
• Record notes from faculty meetings and draft briefing materials for leadership.
• Support donor relations, gift recording, and donor communications.
• Assist with prospect identification and management and produce reports.
• Plan and staff events related to prospect/donor activity.

Kenntnisse

Strong administrative experience

Prospect management exposure

Annual giving / major gifts experience

Volunteer management

Written communication

Ausbildung

Bachelor of Science

Jobbeschreibung

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Posted Job Title

Assistant Development Officer, Penn Medicine

Job Profile Title

Assistant Development Officer A

Job Description Summary

Reporting to the Director of Development, UPHS Life Cycle, the Assistant Development Officer (ADO) serves as an instrumental member of the University of Pennsylvania Health System (UPHS) development team working to advance specified clinical fundraising programs at Penn Medicine. The ADO works in partnership with three Major Gift Officers to plan, coordinate, and implement development efforts for defined areas currently including seven clinical departments and divisions. The ADO serves as a content partner and project manager, taking on writing and design responsibilities for donor and faculty proposals, update reports and communications. The ADO has opportunities to work with clinical directors (almost exclusively Penn Medicine faculty/physicians), senior level administrators, and volunteers to meet funding goals.

Job Responsibilities

• Stewardship Writing and Project Management. Produce and/or coordinate stewardship reports and activities for donors with communications staff and gift officers including annual reports, thank you and outreach letters, e-communications, and recognition pieces such as plaques and donor listings. This includes writing responsibilities and support with design and formatting. For larger stewardship reports, and following direction of gift officers, this position will serve as a project manager to ensure deadlines are met.
• Proposal/Solicitation Writing and Coordination. Responsible for drafting select gift proposals for individuals and assisting gift officers with planning for and drafting corporation and foundation grant applications. This position also plays a lead role in planning, executing, and reporting on annual appeals and mailings throughout the year.
• Collateral Material Creation. Working alongside their manager and gift officers, this role will be responsible for first drafts of many information pieces, including designing one-pagers, slide decks, and other collateral materials. This role will attend faculty meetings, keep notes and help draft materials to be used for lay-audiences. Creation of these materials are a team effort, and this role plays an integral part of streamlining the process and adhering to timelines.
• Volunteer Involvement. Serve as a key team member managing volunteer Leadership Councils/External Advisory Boards that meet regularly. Working with the gift officers who staff the Councils, provide assistance with the production of materials, faculty speaker preparation, and logistical arrangements as needed. Liaise with colleagues working with Councils across the office to employ best practices.
• Faculty Relations. This role works alongside three gift officers to record notes and action items from meetings with faculty. They will work closely with the administrative and support staff for the faculty to coordinate meetings and enhance relationships. When needed, this role will draft briefing materials for faculty and institutional leadership.
• Donor Relations. Work collaboratively with Penn Medicine gift officers, donor relations, and communications to help ensure that the process of donor acknowledgments by key faculty takes place. Coordinate with donor relations staff to ensure accurate recording of gifts and communication with donors and departments. At times, this role could serve as a contact for gift processing, donor requests, and more.
• Prospect Identification and Management. Work collaboratively with major gifts team to provide support in the identification, cultivation, and management of prospects and donors. This includes managing systems to organize/keep records of identified prospects as well as producing and analyzing reports.
• Special Events. Work with the major gift and institutional events team to help plan, staff, and coordinate meetings and special events related to prospect/donor activity as needed.

Qualifications

• Bachelor of Science and 1 to 2 years of relevant experience in fast-paced office environment, preferably in institutional development, with exposure to prospect management, annual giving, major gifts, volunteer management, and stewardship or equivalent combination of education and experience is required.
• Strong administrative experience and the ability to establish objectives and organize a successful approach to achieving program goals.
• Solid computer skills required: familiarity with prospect management databases, virtual meeting platforms, report writing aptitude, web sites, internet