Detox Administrative Coordinator

Mountainside; Connecticut; Hybrid; USD 26,000 - 30,000; Full time

Benefits offered by this job

Comprehensive benefit package

Paid Time Off after 1 year

Paid holidays including Multicultural

401(k) with employer matching

Free meals on Canaan campus

Wellness reimbursement

Job summary

Mountainside Treatment Center in Canaan, CT, is seeking a Detox Coordinator to manage patient census, medical records, and provider orders within a HIPAA-compliant environment.

You will coordinate communications across nursing, medical staff, pharmacy, and admissions; maintain accurate documentation; and ensure timely scheduling of exams and referrals, with a Monday–Friday schedule. This role emphasizes confidentiality and regulatory readiness.

Qualifications

• High School Diploma or GED required.
• Knowledge of medical terminology required.
• 1–2 years of clerical or administrative experience required.
• Experience in behavioral health, detoxification, or inpatient healthcare strongly preferred.
• Excellent oral and written communication skills.
• Excellent organization and time management skills.

Responsibilities

• Maintain accurate and timely patient census records.
• Assemble, audit, and maintain medical records to ensure completeness and compliance.
• Transcribe and enter dictated provider orders into the EHR per policy.
• Enter medication, laboratory, diet, and treatment orders accurately.
• Escalate unclear or conflicting orders prior to entry.
• Process provider orders per policy and route appropriately.
• Ensure diagnostic orders are documented and communicated.
• Schedule admission histories and physical examinations within regulatory timeframes.
• Coordinate nutrition consults and provider evaluations as directed.
• Track pending referrals to ensure timely completion.
• Monitor lab and diagnostic results and notify appropriate staff.
• Support medical record audits and documentation compliance.
• Maintain PHI confidentiality in accordance with HIPAA.
• Facilitate timely communication between nursing, medical staff, pharmacy, admissions, and ancillary departments.
• Ensure real-time updated patient lists and bed board status.
• Assist with admissions, transfers, and discharges to prevent information gaps.
• Maintain secure, organized nursing station and documentation areas.
• Submit maintenance or safety work orders promptly when hazards are identified.
• Participate in emergency preparedness drills as required.
• Answer and triage incoming calls confidentially.
• Coordinate outside appointments and transportation logistics as directed.
• Prepare interdisciplinary meeting materials.
• Maintain supply inventory for unit administrative materials.
• Support scheduling communications and shift report preparation.

Skills

Medical terminology

Record management

HIPAA compliance

Communication skills

Organization & time management

Education

High School Diploma or GED

Tools

EHR system

Job description

Mountainside Treatment Center in Canaan, CT, is seeking a Detox Coordinator to manage patient census, medical records, and provider orders within a HIPAA-compliant environment.

You will coordinate communications across nursing, medical staff, pharmacy, and admissions; maintain accurate documentation; and ensure timely scheduling of exams and referrals, with a Monday–Friday schedule. This role emphasizes confidentiality and regulatory readiness.