Detail-Oriented AR & Inventory Billing Specialist

Socket.dev; Hayward (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

Retirement plans

Job summary

Socket.dev is seeking an Accounts Receivable & Inventory Billing Specialist to support finance and operations by handling customer invoicing, payments, and inventory-related billing for projects. The role requires attention to detail, strong communication, and the ability to thrive in a fast-paced environment.

Responsibilities span AR functions and inventory billing, including invoicing, payment processing, month-end activities, and collaboration with project managers to ensure accurate billing

Qualifications

• 2+ years of experience in accounts receivable, billing, or related finance roles.
• Experience with job-costing, billing for materials, or inventory-related invoicing preferred.
• Proficiency with QuickBooks or similar.
• Strong Excel and data-entry skills.

Responsibilities

• Prepare, verify, and send customer invoices.
• Monitor aging reports and follow up on overdue accounts.
• Process customer payments (check, ACH, credit card) and record transactions.
• Reconcile AR activity and resolve discrepancies.
• Maintain organized customer account files and documentation.
• Coordinate with project managers and operations staff to ensure billing accuracy.
• Assist with month-end closing activities.
• Create and process invoices for inventory/storage.
• Review project documentation to ensure billable materials and equipment are captured.
• Collaborate with warehouse and operations teams to confirm usage and billing quantities.
• Reconcile inventory billing data with job costing, purchase orders, and usage logs.
• Identify and resolve discrepancies in quantities, pricing, or project charges.
• Maintain clear documentation of inventory-related billing activity for audits or internal review.

Skills

Accounts receivable

Billing

Data entry

Excel

Customer service

Organized

Communication

Tools

QuickBooks

Job description

Socket.dev is seeking an Accounts Receivable & Inventory Billing Specialist to support finance and operations by handling customer invoicing, payments, and inventory-related billing for projects. The role requires attention to detail, strong communication, and the ability to thrive in a fast-paced environment.

Responsibilities span AR functions and inventory billing, including invoicing, payment processing, month-end activities, and collaboration with project managers to ensure accurate billing