Desk Clerk (Full-time) Swing

Tenderloin Neighborhood Development Corporation; San Francisco (CA); On-site; USD 64,747,000 - 71,635,000; Full time

Job summary

Tenderloin Neighborhood Development Corporation (TNDC) is seeking a Desk Clerk - Swing at 78 Haight Street, San Francisco, CA 94102. The role is full-time, on-site, graveyard shift (11 PM–7 AM) reporting to the General Manager and supported by the Property Management department.

Responsibilities include screening visitors, maintaining safety, and providing administrative tasks such as mail and invoices. Must be able to work with a diverse resident population and have strong MS Office skills.

Qualifications

• High School Diploma or GED required.
• Proficiency in Microsoft Office Suite (Word/Excel/Outlook).
• Must read, write and communicate in English.
• Able to follow directions and work independently.
• Willingness to be on-call with phone access.
• Good judgment and conflict resolution skills.
• Sensitive to a diverse, multi-cultural low-income population.
• Strong customer service skills.

Responsibilities

• Screen all visitors to confirm they are authorized guests of residents.
• Ensure visitors are escorted by tenants at all times.
• Respond to emergencies as needed.
• Maintain complete and confidential Building Log.
• Fill out incident reports as necessary.
• Report violations of House Rules and Rental Agreements.
• Participate in required trainings for the job and company-wide.
• Oversee front entry and lobby cleanliness and security; perform minor janitorial duties.
• Provide administrative support: mail, invoices, check requests, recertifications, filing.
• Answer phones and operate intercom system as needed.
• Provide information to tenants, visitors, and applicants concerning Housing.
• Other duties as assigned.

Skills

Tactful communication

Ability to work under stress

English proficiency

Independent work

On-call availability

Customer service

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job DetailsJob Location: 78 Haight Street - San Francisco, CA 94102Position Type: Full TimeSalary Range: $23.00 - $23.00 HourlyJob Shift: GraveyardTITLE: Desk Clerk - Swing

REPORTS TO: General Manager

DEPARTMENT: Property Management

STATUS: Regular, full-time

FLSA STATUS: Non-Exempt

WAGE RANGE: $23/hour

GRANT FUNDED: No

UNION POSITION: Yes

LOCATION: 78 Haight, San Francisco CA 94102

SCHEDULE: 100% on-site; Monday–Friday, 11 PM–7 AM

SUMMARY

Under the direct supervision of the Assistant Manager or the General Manager, the Desk Clerk is responsible for screening visitors, and monitoring activities at the front desk of TNDC properties. The desk clerk is responsible for assisting building management with maintaining the site safety as well as providing ongoing administrative support.

ESSENTIAL DUTIES

• Screen all visitors to confirm that they are the authorized guests of building residents.
• Ensure visitors are escorted by tenants at all times.
• Respond to emergencies as needed.
• Maintain complete and accurate confidential Building Log.
• Fill out incident reports as necessary.
• Report violations of the House Rules and Regulations and rules of conduct outlined in the Rental Agreement.
• Take part in all online and in person trainings that are required for job function; this includes job specific trainings and companywide training.
• Oversee front entry and lobby to ensure cleanliness and security; performs minor janitorial duties as needed.
• Provide administrative support for Assistant Manager by opening and time stamping mail and invoices, preparing check requests, preparing recertification packets and filing.
• Answer phones and operate intercom system as needed.
• Provide information to tenants, visitors, and applicants concerning Housing.
• Other duties as assigned.

QualificationsREQUIRED SKILLS

Knowledge and skills:

• Ability to work tactfully and under stress.
• Ability to achieve competency in Microsoft Office Suite specifically Word, Excel, and Outlook
• Ability to read, write and communicate in English.
• Ability to follow directions and work independently.
• Willingness to be on-call, with access to a phone.
• Good judgment and common sense, ability to successfully resolve conflicts.
• Honesty and dependability.
• Ability to work with, and to be sensitive to a diverse multi-cultural low-income population.
• Ability to resolve conflict in a professional manner.
• Ability to maintain confidentiality and to exercise discretion concerning residents issues.
• Strong customer service skills

Physical Requirements:

• Ability to coordinate eyes, hands and fingers in performing duties which include typing, writing, reading and similar tasks.
• Ability to exert physical effort involving moving around buildings, climbing stairs, moving from one area to another or standing/sitting for periods of time.
• Visual acuity necessary to inspect buildings and review documents.
• Hearing acuity sufficient to use telephone and communicate with residents and staff.

Environmental Adaptability:

• Ability to work in an office environment and in and outside a variety of residential buildings as needed.
• Ability to work tactfully and under stress.

Mathematical Ability:

• Ability to do basic addition, subtraction, multiplication, and division, as needed per job duties.

Judgment and Situational Reasoning Ability:

• Ability to use independent judgment in non-routine situations, such as dealing with a disturbance.
• Good judgment and common sense, ability to successfully resolve conflicts.

Language and Communication Ability:

• Ability to communicate effectively with coworkers, staff at all levels and residents, both verbally and in writing.
• Ability to understand changes in policy, methods, operations, etc. as they apply to the desk clerk position.
• Ability to respond appropriately in pressure situations; possess an even temperament and strong interpersonal and customer service skills.
• Ability to read, write and communicate in English.

MINIMUM REQUIREMENTS

• High School Diploma or GED.
• Good organizational, interpersonal and communication skills.

PREFERRED QUALIFICATIONS

• Basic knowledge of Microsoft Office Suite.
• Experience working in an affordable housing environment
• Experience/Familiarity with the Tenderloin Neighborhood
• Experience in conflict resolution, crisis intervention, resident relations
• Proficiency in a language other than English (ex. Spanish, Cantonese, Russian)

Tenderloin Neighborhood Development Corporation is an Equal Opportunity Employer.

In compliance with the San Francisco Fair Chance Ordinance (August 13, 2014), all qualified applicants with criminal histories will be considered for the position.