Desk Clerk (Full-Time) Afternoon/Overnight

SupportFinity™; San Jose (CA); On-site; USD 23,000 - 25,000; Full time

Job summary

SupportFinity™ is looking for a dedicated Desk Clerk to manage front desk activities in a residential setting. The successful candidate will ensure the safety and security of the property by screening visitors and assisting management in various administrative tasks.

Candidates should possess strong communication skills in English, a high school diploma, and the ability to manage multiple tasks efficiently. This role is essential to maintaining a welcoming environment for residents and visitors alike.

Qualifications

• Ability to read, write and communicate in English.
• Willingness to be on-call with access to a phone.
• Honesty and dependability.

Responsibilities

• Screen all visitors to confirm authorization.
• Respond to emergencies as needed.
• Provide administrative support for Assistant Manager.

Skills

Ability to work tactfully and under stress

Competency in Microsoft Office Suite

Communication in English

Good judgment and common sense

Strong customer service skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Job Title: Desk Clerk

Department: Property Management

Employment Status: Full-time; Non-Exempt

Pay Rate: $23.00 / hour

Location: 141 Eddy St, San Francisco, CA 94102

Schedule: Monday-Tuesday; 3:00 pm-11:00 pm & Thursday-Friday; 11:00 pm-7:00 am

Summary

Under the direct supervision of the General Manager, the Desk Clerk is responsible for screening visitors and monitoring activities at the front desk of TNDC properties. The desk clerk assists building management with maintaining site safety and providing ongoing administrative support.

Essential Duties

• Screen all visitors to confirm that they are the authorized guests of building residents.
• Ensure visitors are escorted by tenants at all times.
• Respond to emergencies as needed.
• Maintain complete and accurate confidential Building Log.
• Fill out incident reports as necessary.
• Report violations of the House Rules and Regulations and rules of conduct outlined in the Rental Agreement.
• Take part in all online and in-person trainings that are required for job function, including job-specific training and company-wide training.
• Oversee front entry and lobby to ensure cleanliness and security; perform minor janitorial duties as needed.
• Provide administrative support for Assistant Manager by opening and time-stamping mail and invoices, preparing check requests, preparing recertification packets and filing.
• Answer phones and operate intercom system as needed.
• Provide information to tenants, visitors, and applicants concerning Housing.
• Other duties as assigned.

Qualifications

Required Skills

• Ability to work tactfully and under stress.
• Ability to achieve competency in Microsoft Office Suite specifically Word, Excel, and Outlook.
• Ability to read, write and communicate in English.
• Ability to follow directions and work independently.
• Willingness to be on-call, with access to a phone.
• Good judgment and common sense, ability to successfully resolve conflicts.
• Honesty and dependability.
• Ability to work with, and to be sensitive to a diverse multicultural low-income population.
• Ability to resolve conflict in a professional manner.
• Ability to maintain confidentiality and to exercise discretion concerning resident issues.
• Strong customer service skills.

Physical Requirements

• Ability to coordinate eyes, hands and fingers in performing duties which include typing, writing, reading and similar tasks.
• Ability to exert physical effort involving moving around buildings, climbing stairs, moving from one area to another or standing/sitting for periods of time.
• Visual acuity necessary to inspect buildings and review documents.
• Hearing acuity sufficient to use telephone and communicate with residents and staff.

Environmental Adaptability

• Ability to work in an office environment and in and outside a variety of residential buildings as needed.
• Ability to work tactfully and under stress.

Mathematical Ability

• Ability to do basic addition, subtraction, multiplication, and division, as needed per job duties.

Judgment and Situational Reasoning Ability

• Ability to use independent judgment in non-routine situations, such as dealing with a disturbance.
• Good judgment and common sense, ability to successfully resolve conflicts.

Language and Communication Ability

• Ability to communicate effectively with coworkers, staff at all levels and residents, both verbally and in writing.
• Ability to understand changes in policy, methods, operations, etc. as they apply to the desk clerk position.
• Ability to respond appropriately in pressure situations; possess an even temperament and strong interpersonal and customer service skills.
• Ability to read, write and communicate in English.

Minimum Requirements

• High School Diploma or GED.
• Good organizational, interpersonal and communication skills.

Preferred Qualifications

• Basic knowledge of Microsoft Office Suite.
• Experience working in an affordable housing environment.
• Experience/Familiarity with the Tenderloin Neighborhood.
• Experience in conflict resolution, crisis intervention, resident relations.
• Proficiency in a language other than English (e.g., Spanish, Cantonese, Russian).

Tenderloin Neighborhood Development Corporation is an Equal Opportunity Employer.

In compliance with the San Francisco Fair Chance Ordinance (August 13, 2014), all qualified applicants with criminal histories will be considered for the position.