Design Studio Admin & Fabric Sample Coordinator

Fabricut, Inc; Tulsa (OK); On-site; USD 30,000 - 40,000; Full time

Job summary

Fabricut, Inc. in Tulsa is seeking an administrative assistant to provide overall support to the Design Director for Stroheim and the National Accounts Sales Manager.

This role involves organizing incoming mill samples, tracking packages, preparing routine correspondence, and maintaining project files and memos. Responsibilities include handling mail and faxes, ordering supplies, preparing vendor reports, and assisting with sales analysis under the direction of Design Director and VP of Design.

Qualifications

• High School diploma or equivalent, plus some college preferred.
• 1-2 years administrative experience.
• Proficient in Microsoft Word, Excel, Outlook and Internet usage.
• Detail-oriented with strong proofreading ability.
• Proficient typing skills.
• Understand fabric in order to properly label face and direction.
• Ability to understand custom forms and specification sheets.
• Must be able to handle stress.
• Ability to work effectively with others.
• Must be multi-tasked and a good organizer.
• Display reasoning ability and independent judgment.
• Excellent communication skills.
• Good writing and language skills.
• Exceptional interpersonal skills.

Responsibilities

• Organize incoming mill samples
• Manages and tracks incoming packages
• Prepares routine correspondence
• Files correspondence and other records
• Make copies of correspondence or other printed materials
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Prepares and processes internal order sheets and memos
• Inputs sample order and memo requests
• Orders and maintains supplies, and arranges for equipment maintenance
• Orders and keeps organized National Account and Furniture Manufacturing sample projects
• Special projects either assigned or approved by Design Director of Stroheim or the Vice President of Design
• Use materials and equipment effectively
• Performs other duties as assigned
• Job Duties as directed by Stylists
• Send labeled, identified samples to mills and customers
• Make standard files for all new fabrics
• Name, number and label fabrics
• Hangs sales analysis on wall
• Cutting and preparing blankets
• Prep vendor reports
• Order and organizes memos for sales analysis

Skills

Microsoft Word

Excel

Outlook

Internet usage

Detail-oriented

Typing skills

Communication skills

Writing skills

Interpersonal skills

Multi-tasking

Education

High School diploma or equivalent

Some college preferred

Job description

Fabricut, Inc. in Tulsa is seeking an administrative assistant to provide overall support to the Design Director for Stroheim and the National Accounts Sales Manager.

This role involves organizing incoming mill samples, tracking packages, preparing routine correspondence, and maintaining project files and memos. Responsibilities include handling mail and faxes, ordering supplies, preparing vendor reports, and assisting with sales analysis under the direction of Design Director and VP of Design.