Design Production Coordinator

eamesinstitute; Richmond (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

The Eames Institute is seeking a Design Production Coordinator to support the Creative Lead and marketing team in translating concepts into polished visual communications across print, digital, and events. This early-career role focuses on project coordination, asset management, and administrative duties, with opportunity to contribute hands-on design work.

You will help track deadlines, organize assets, prepare production-ready files, and coordinate with printers, vendors, and internal teams.

Qualifications

• Experience in creative operations and/or production management positions.
• Strong organizational skills and exceptional attention to detail.
• Comfortable working with spreadsheets, databases, file management systems, and other administrative tools.
• Ability to manage multiple projects, tasks, and deadlines simultaneously.
• Strong written and verbal communication.

Responsibilities

• Coordinate project information and follow up with internal teams to ensure materials and approvals are received on time.
• Maintain project trackers, calendars, and status updates.
• Assist with project intake, file routing, approvals, revisions, and final delivery.
• Coordinate with printers, vendors, photographers, illustrators, and other creative partners as needed.
• Prepare materials and documentation for creative meetings and reviews.

Skills

Project coordination

Organization

Attention to detail

Communication

Team collaboration

Job description

About the Eames Institute

The Eames Institute of Infinite Curiosity is a nonprofit public charity dedicated to advancing the dynamic legacy of 20th-century designers Ray and Charles Eames. By sharing the things the Eameses made and loved, along with their joyful and rigorous approach to life and work, we seek to inspire creative problem-solving that positively shapes our world.

With our vast collections, digital and print offerings, an extensive program of events, and the Eames Ranch, we aim to demonstrate the enduring value of the Eameses' philosophy and invite people to explore their curiosity, ask questions, and implement creative solutions to the challenges of today.

About the Role

The Design Production Coordinator supports the development and execution of the Eames Institute's visual identity across print, digital, retail, exhibitions, events, and experiential platforms. This role provides day-to-day support to the Creative Lead and broader marketing and communications team, helping move projects from concept through completion. The Design Production Coordinator focuses on project coordination, creative asset management, and administrative responsibilities, with an opportunity to provide hands‑on design support.

Working closely with the Creative Lead, this role translates creative concepts into thoughtful, polished visual communications that reflect the Eames Institute's mission, aesthetic, and brand standards. This is an opportunity for an early-career operations professional to further develop their design production skills while gaining broad experience across a wide range of creative projects and mediums. The ideal candidate is curious, detail-oriented, collaborative, visually minded, and highly organized, with the ability to track creative work with the operational details that bring designs to life.

Key Responsibilities

Creative Operations & Project Coordination

• Support the Creative Lead in tracking projects, deadlines, priorities, and deliverables.
• Maintain project trackers, calendars, and status updates.
• Coordinate project information and follow up with internal teams to ensure materials and approvals are received on time.
• Assist with project intake, file routing, approvals, revisions, and final delivery.
• Coordinate with printers, vendors, photographers, illustrators, and other creative partners as needed.
• Prepare materials and documentation for creative meetings and reviews.
• Help identify and communicate upcoming deadlines and project needs.
• Support Creative Lead in developing and evolving processes both internally and with external stakeholders.

Asset & Data Management

• Organize and maintain digital creative assets, including images, artwork, templates, presentations, and final files.
• Enter and maintain project, asset, and other creative information in internal systems and databases.
• Ensure files and records are accurately labeled, organized, and up to date.
• Assist with image and asset metadata, tagging, and cataloging.
• Help maintain shared folders, archives, templates, and other creative resources.
• Support ongoing efforts to improve the organization and accessibility of the Creative team's assets.

Administrative Support

• Provide day-to-day administrative support to the Creative Lead, including scheduling meeting preparation and follow-up.
• Assist with organizing creative team meetings, presentations, and project reviews.
• Track invoices, purchase orders, and other project‑related administrative information as needed.
• Assist with gathering information and preparing reports, lists, and presentations.
• Manage routine correspondence and follow-up related to creative projects.
• Take on special projects and other administrative responsibilities that support the effectiveness of the marketing and communications team.

Creative & Design Support

• Support the Creative Lead in developing and executing visual design materials across print, digital, social media, email, retail, event materials, and other organizational needs.
• Adapt and update existing creative concepts, templates, and brand assets for different applications and formats.
• Create layouts, graphics, presentations, and other visual design collateral under the direction of the Creative Lead.
• Assist with the preparation of print- and production-ready files.
• Support creative research, mood boards, image sourcing, and presentation development.
• Help maintain consistency of the Eames Institute visual identity across communications and touchpoints.
• Participate in creative reviews and incorporate feedback into design work.

Required skills, abilities, competencies

• Experience in creative operations and/or production management positions.
• Strong organizational skills and exceptional attention to detail.
• Comfortable working with spreadsheets, databases, file management systems, and other administrative tools.
• Ability to manage multiple projects, tasks, and deadlines simultaneously.
• Strong written and verbal communication