Design Ops & Projects Coordinator — Scale & Deliver

Vesta; Bridgeport (CT); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

401k

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Vesta Home is seeking a Design Operations/Project Coordinator to serve as the operational backbone for Iconic Modern’s Interior Design business. You will coordinate invoicing, procurement, scheduling, and ensure financials stay clean while supporting staging design as needed.

You will be the cross-functional anchor among client relations, finance, warehouse operations, and sales to ensure projects run smoothly and scale effectively.

Qualifications

• 3+ years in Design ops, project management, office administration or similar roles.
• Ability to work out Bridgeport CT Office/Warehouse.

Responsibilities

• Be a key client point of contact for all matters related to invoicing, product procurement, scheduling, etc
• Support design team in keeping studio designer, brex and tipalti up to date
• Be main cross-functional point of contact between finance, warehouse operations and sales to ensure projects get executed correctly, on time and with accurate financial information
• Support the design team with product procurement (finding alternative suppliers, suggesting pieces based on a design vision, coordinating delivery/pickups with vendors, etc.)
• Work with Creative Director to manage designer workload and serve as a “release valve” where possible
• Support the design team on any client deliverables
• Support the design team on project installs as needed
• Establish and document processes that will improve the overall efficiency and organization of the iconic modern design team

Skills

Design ops

Project management

Office administration

Tools

Brex

Tipalti

Job description

Vesta Home is seeking a Design Operations/Project Coordinator to serve as the operational backbone for Iconic Modern’s Interior Design business. You will coordinate invoicing, procurement, scheduling, and ensure financials stay clean while supporting staging design as needed.

You will be the cross-functional anchor among client relations, finance, warehouse operations, and sales to ensure projects run smoothly and scale effectively.